Topic 35: Absence Quotas

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Base entitlement in period


By entering the base period, you specify the period for which the corresponding base entitlement is valid.


Use
The system always determines the base period at the end of the accrual period.

• Calendar year: Period of 1 year from 01/01/xxxx - 12/31/xxxx

• Accrual period: Time interval on which the calculation of the entitlement is based

• Time evaluation period: Time evaluation period as specified in the Determine time evaluation periods step

• Payroll period: Payroll period that is valid at the end of the accrual period for the employee's payroll area

• Other period: Individually defined period; the period parameter is specified in the Define period parameters in Customizing for Payroll.

• Rel. to date type: Period is defined in relation to a date type from the Date Specifications infotype (0041). You determine the accrual period using the length fields (for example, the date the employee joined the company, with a period of one month).

Examples
The base entitlement of 24 days is valid for the duration of a calendar year. The system applies the base period 01/01/1997 - 12/31/1997.

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Determine Validity and Deduction Periods


In this step, you decide which validity and deduction periods you want to be valid for an Absence Quotas infotype record (2006) created by the system. You do this for each absence quota type.


The deduction from and deduction to dates define the period in which the absence quota can be reduced by an absence. It need not be identical to the validity period, and can exceed it.
You only specify a validity period for absence quotas that are generated during time evaluation. Fields for entering the validity period are therefore only available for absence quotas for which you have selected replace or increase in the Generating quotas allowed in time evaluation step.


The validity period represents the period for which the time off entitlements are filled in one infotype record. If no entitlement of this type has been generated or if the validity period has been exceeded, a new record is created.


You have a certain amount of flexibility in defining validity periods. The validity period can be:

• A fixed period such as a calendar year or the time evaluation period

• Employee-dependent period, such as the payroll period or the date type

• A period defined in the quota selection rule, such as the accrual period

• A period you have defined in Customizing, such as the period parameter

IMG Path & Table: Determine Validity and Deduction Periods


Path: Time Management -> Time Data Recording and Administration -> Managing Time Accounts Using Attendance/Absence Quotas -> Calculating Absence Entitlements -> Rules for Generating Absence Entitlements -> Determine Validity and Deduction Periods

Table: V_T559D

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Example
1. You want the absence quota type Automatically generated leave to be created for each calendar year. Select the Calendar year field under Valid from and Valid to.
You want to be able to deduct from the quota from January 1 of the current calendar year through March 31 of the following year. Select the Validity interval field under Deduction from and Deduction to. Also enter 3 months in the Relative position field under Deduction to. The deduction to date is then extended by 3 months relative to the validity interval.


2. You want the absence quota type Non-working shift entitlement to be updated monthly. Select the period parameter monthly for determining the validity period.
You always want to be able to deduct from the quota one month after the deduction to date. Choose the validity interval as the deduction interval and enter 1 in the Relative position field under Deduction from and Deduction to.

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Quota is Valid from and to

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Like if you want your Leave should valid upto end date 31.12.9999 for leave can valid next 6 months also...