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Inputs from SAP.com
Absence Quotas Infotype (2006) Definition You use this infotype to manage time accounts that represent employees’ absence entitlements or time credits. The time accounts contain a particular number of days or hours, during which time employees are permitted to be off work. Use You can use the infotype to manage the following time accounts, for example: ·Employees’ annual leave ·Time in lieu accounts, containing hours of overtime for which employees are permitted to claim time in lieu ·Paid and unpaid absence entitlements, such as for illness or other life events Structure Accrual and deduction of absence quotas Absence quotas can be recorded manually, proposed by the SAP System, or accrued automatically. An employee can claim an absence quota by ·Requesting an absence such as leave In this case, you record an absence in the Absences infotype (2001). The absence is deducted from the quota. Alternatively, employees can record their own absences using a Web application. For more information, ·Requesting remuneration for the times In this case, you record a compensation. The compensation is deducted from the quota. For more information, see Time Quota Compensation Infotype (0416). When an employee claims time from a quota, SAP R/3 deducts the requested time from the quota until it is used up. The quota can only be deducted further if the Customizing settings stipulate that the quota can also be deducted up to a particular negative number. Absence quota type Absence quotas with an identical content, such as leave, are grouped into an absence quota type in Customizing. Absence quota types are subtypes of the Absence Quotas infotype (2006). Time accounts are managed in hours or days (Unit field), according to the absence quota type of the quota from which the absence is deducted. Validity and deduction period Absence quotas are only valid for a particular validity period, for example, the leave year or the month in which overtime hours were worked. The deduction period stipulates when a quota can be deducted. The deduction period need not be the same as the validity period. Employees in your enterprise receive an annual leave entitlement of 20 days. The corresponding absence quota has a validity period of one year, for example, January 1, 2000 to December 31, 2000. The quota has a deduction period from January 1, 2000 to March 31, 2001, that is, employees can take leave up to three months after the end of the leave year. If you do not transfer it to another absence quota, the account expires after this date. Time intervals for absence quotas You assign absence quotas by defining a total entitlement an employee has to an absence for a validity and deduction period. You can specify clock times to stipulate that only partial-day absences within this time frame may be deducted from the quota. Absence quotas accrued automatically Absence quotas can be accumulated automatically in time evaluation. You cannot change automatically accrued absence quotas manually in the Absence Quotas infotype (2006). Instead, you use the Quota Correctionsinfotype (2013). Recording absences When you enter an absence with quota deduction or quota compensation, SAP R/3 checks the existing quotas. The absence record or compensation can only be saved if the employee has sufficient quota. Time account statuses To aid data entry when you record absences or compensation, the system displays the absence quotas that can be deducted on the current date, with their deduction period. Additional time account statuses for the absence quota provide information on the current deduction status:
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Payroll | Time | OM & PA | Portal | Payroll Fixes | Career Tips | SuccessFactors |
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Maintaining Absence Quotas
Use You can use the Absence Quotas infotype (2006) to store approvals for times during which the employee is permitted to be off work. These absences may be recorded only if an appropriate quota has been assigned to the employee in infotype 2006. The absences are deducted from this absence quota. Absences with quota deduction are defined in the Absences infotype (2001). When you record an absence which reduces a quota, the system checks whether the relevant quotas have been created in the Absence Quotas infotype (2006), and that they are not yet used up. Absence quotas can also be accumulated automatically by the time evaluation program. You cannot change these quotas manually. Procedure
You have maintained an absence quota. |