Topic 34: Absence

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Define Rules for Rounding Counted Absences


In this step, you set rounding rules for absence and attendance counting.


If you specify an hours or day multiplier for counting attendances and absences, the values determined can have several places behind the decimal point. It is difficult to use these values for quota deduction and payroll. In this step, therefore, you set rules for rounding the values.


You use concrete numbers for the rounding rules and can specify whether you want:

• Only values within the specified interval to be rounded or the interval to be rolled

• The specified upper and lower limits to be included in the calculation

You can specify several subrules for a rounding rule and number them sequentially. The system runs through the subrules in sequential order until it finds one that applies.


Example
For absences, you use a counting rule that is counted using an hours multiplier of 80%. You want whole numbers (full hours) to be determined in counting.
Define a rounding rule

• With a lower limit of 0.5 (inclusive)

• With an upper limit of 1.5 (not inclusive)

• With a target value of 1

You want the rule to be rolled, that is, to apply also to the following intervals:

• 1.5 - 2.4 (rounded to 2)

• 2.5 - 3.4 (rounded to 3)

• and so on.

Standard settings
The standard SAP R/3 System contains sample rounding rules.


Activities
1. Define a rounding rule.
2. If you want to specify several subrules, number them sequentially.
3. Enter the upper and lower limit of the rounding interval.
If you select the Incl. field, the value of the specified upper or lower limit is included in the rounding (greater than/equal to or less than/equal to).
4. Enter the target value to which you want the value to be rounded.
5. If you want the rounding rule to be rolled, select the Roll. field.


Further notes
You can also use the rounding rules you define here for other purposes, for example, to round quota entitlements that have been generated automatically.

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Rounding Rule

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Lower limit of rounding interval

Determines the lower limit of the rounding interval.
Use

If you select the Incl. field, the value of the lower limit is included in the calculation (greater than or equal to).
Examples

You want to set a rounding rule that states that an accrual entitlement greater than or equal to 0.5 and less than 1 should be rounded to the value 1. The rule should apply to a rolling interval.
Enter 0.5 as the lower limit and select the Incl. field. Enter 1.5 as the upper limit and leave the Incl. field blank. Enter 1 as the target value. If you want the rule to apply to all intervals, select the Roll. field.

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Inclusive interval limit for rounding


Specifies whether the upper or lower limit is included in the calculation.


Use
Select the field if you want the values to be included in the calculation:

• The lower limit (greater than or equal to)

• The upper limit (less than or equal to)

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Upper limit of rounding interval

Determines the upper limit of the rounding interval.
Use

If you select the Incl. field, the value of the upper limit is included in the calculation (less than or equal to).
Examples

You want to set a rounding rule that states that an accrual entitlement greater than or equal to 0.5 and less than 1.5 should be rounded to the value 1. The rule should apply to a rolling interval.


Enter 0.5 as the lower limit and select the Incl. field. Enter 1.5 as the upper limit and leave the Incl. field blank. Enter 1 as the target value. If you want the rule to apply to all intervals, select the Roll. field.