Topic 34: Absence

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Reaction indicator when first day is a day off

This indicator determines the reaction of the system if you enter a period of absence or attendance where the first day is a day off according to the work schedule.

There are a number of possible system reactions. Choose one by assigning the appropriate indicator.

Permitted indicators are:

1. E entry is rejected and an error message is issued
2. W entry is accepted with a warning message
3. I entry is accepted and the user is informed of the circumstances
4. Blank entry is accepted and no warning message is issued

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Minimum duration in days

The Minimum duration in days defines the minimum permitted duration of an attendance or absence.
Attendances and absences that are allowed to last for less than one workday are assigned the indicator 000. Attendances and absences that are to be rejected by the system if they are shorter than one day are denoted by an indicator greater than or equal to 001.
Dependencies

In the Unit field, you determine which of the three durations in days should be used for the validation.

SAME FOR MAXIMUM DURATION

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Unit for minimum/maximum number of days


The system determines three different durations in days for each absence or attendance:

• Calendar days

• Attendance or absence days

• Payroll days

The validation of the duration of the absence or attendance, determined by the mimimum and maximum number of days fields, relates to the unit specified.

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Indicates whether a second date is required

The validity period of a data record can be determined in the initial screen for time data or master data.


If you activate the End date obligatory field, you must specify the end date of an attendance or absence record in create and copy mode.
Use

Certain attendance and absence data has a great influence on the further processing of employee data. An incorrect validity period, for example, can have far-reaching consequences.
The validity period is usually generated automatically for SAP infotypes. If you activate this field, you ensure that validity periods are always modified accordingly. The administrator must enter the end date of the attendance or absence record on the Time data or master data menu.


If the field is not activated, the values are taken from the Infotypes view (V_T582A).

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Here the example Casual Leave