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Topic 11 : Organizational Management OM (And 6000 real-time SAP Screen shots)


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  #1  
Old 02-06-2009, 06:42 PM
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Default Topic 11 : Organizational Management OM (And 6000 real-time SAP Screen shots)

Organizational management deal with Jobs, Positions, Reporting Structure/ Relationships. Assignment of Task and Cost center.

OM also deal with organizational units and sub-units.


Organizational Units

S.No
Org.Unit
Org. Unit Text
1
HACL
Hyderabad Agrichemical Ltd


Organizational Sub-Units

S.No
Org.Sub-Units
Org. Sub-unit Text
1
OPER
Operational
2
MARK
Marketing
3
COMM
Commercial


Here Organisational Units and Sub-units are not part of Employee structure (personnel areas and Sub-areas)

*** Units & Sub-units are used for reporting structure and defining Jobs & Position.


Example

Exeutives
are reports to Manager
Manager reports to G.M

and follows .......then C.E.O


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Old 02-06-2009, 06:51 PM
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Here look at the same example in other way.

Sales Executives are Reports to Sales Manager
HR Executives are Reports to HR Manager
Customer services Executives are Reports to BPO Manager

Here Sales employees are belongs to Sales office (Branch) in Pune.

BPO employees are belongs to BPO office (Branch) in Bangalore.

And HR employees are belongs to Corporate office in Mumbai.

Here Executives, Manager, GM, CEO are Jobs
Sales Executives...., HR Managers....are Positions

Sales office, Corporate office...are Sub-units

And Main company is your Organizational unit.
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Old 02-06-2009, 06:52 PM
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Default Jobs

JOBS
Jobs are classifications of functions in an enterprise, which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics.

JOBS CODE
JOBS TEXT
MD
Managing Director
GM
General Manager
MGR
Manager
AMGR
Asst. Manager
DMGR
Dy. Manager
EXE
Executive
SRE
Sr.Executive
SUP
Supervisors
OFR
Officer
OPER
Operator
CHEM
Chemist
CLER
Clerk
HEL
Helper
OPER
Operator
TRAN
Trainee
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Old 02-06-2009, 06:55 PM
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Default Positions

Positions are the specific occurrences of a particular job. Typically, there is a one-to-one relationship between employees and positions although it is possible to link more than one employee to one position (e.g. additional responsibilities). Position to organization units -to-organization unit link indicates organizational hierarchy.



Jobs
Position
No. Of Employees
MD
Managing Director
1
GM
General Manager – Operations
1
General Manager – Commercial
1
General Manager – Marketing
1
MGR
Manager - Production
1
Manager - Stores
1
Manager - Maintenance
1
Manager - Q&A
1
Manager - Channel Sales
1
Manager - Industrial Sales
1
Manager - Foreign Sales
1
Manager - HR
1
Manager - Finance
1
Manager - Purchase
1
AMGR
Asst. Manager – Accounts
1
Asst. Manager - Finance
1
Asst. Manager – Costing
1
Asst. Manager - Plant
2
Asst. Manager - HR
1
Asst. Manager - Admin
1
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Old 02-06-2009, 07:00 PM
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Before we go for more details, lets do config whatever we learn.

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Old 02-06-2009, 07:03 PM
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OM we do at SAP Easy Access only not in SPRO



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Old 02-06-2009, 07:24 PM
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This is the HR part we do all works.




You can think why OM we do in Easy Access?

SAP Easy Access is home page End-users use and run reports and create new entries.

As Jobs, positions are every month activities done by end-users responsibility.

SPRO only SAP Consultants do configurations, end-users can't do any thing in SPRO
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Old 02-06-2009, 07:26 PM
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Old 02-06-2009, 07:28 PM
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You can organizational plan and Expert Mode.



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Old 02-06-2009, 07:30 PM
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Here the Expert Mode where you create Org units, sub-units, jobs, position with relationships.

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Old 02-06-2009, 07:31 PM
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Old 02-06-2009, 07:38 PM
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Here in expert mode we can use Simple maintenance or direct.

Simple maintenance is like simply we can create all but it is not in detailed info.

In Simple maintenance we can't mentain detailed information.


So SAP calling Expert mode and Simple maintenance are two different ways to create.


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Old 02-06-2009, 07:40 PM
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First we will create using simple maintenance.


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Old 02-06-2009, 07:44 PM
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You will find 3 steps :

1. Create
2. Change
3. Display

Wherever you create (Org units/Jobs/Positins..in OM) you will find all three.

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Old 02-06-2009, 07:46 PM
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OM structure starts from Organizational Units -> Subunits -> Jobs ->Positions


Now we will see one-by-one.

First Organizational Units

Press Create
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Old 02-06-2009, 07:51 PM
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Enter Org unit Abbreviation and followed by Name and validity period.

Validity period: It tells the validity of the unit, it may only exist in some period like 08.09.2009 - 31.12.2015 if no end mention 31.12.9999 (This end date applies all where ever no end date)
You can find one more example of org. unit

S.No
Org.Unit
Org. Unit Text
1
HACL
Hyderabad Agrichemical Ltd
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Old 02-06-2009, 07:53 PM
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Old 02-06-2009, 07:54 PM
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Once you press Create (F8 is the shortcut key to create)

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Old 02-06-2009, 07:59 PM
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Now Sub-units for the Main org. Unit.


Organizational Sub-Units

S.No
Org.Sub-Units
Org. Sub-unit Text
1
OPER
Operational
2
MARK
Marketing
3
COMM
Commercial






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Old 02-06-2009, 08:00 PM
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To create Sub-unit:

Just click on the main Org. Unit and say create

Press Create ****on to create under the org.unit
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Old 02-06-2009, 08:03 PM
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One new window will open where you need to enter SUB-UNITS





And press SAVE
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Old 02-06-2009, 08:07 PM
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Here the structure looks

Corporate Office and Factory are under Crescent Pharma Ltd.

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Old 02-06-2009, 08:09 PM
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Same way you can create your full org. structure, like

Under corporate office HR, Admin....Departments

Just click which under you want to create and PRESS CREATE

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Old 02-06-2009, 08:12 PM
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We just created Board of Directors, Human Resources...under Corporate office.



Hope you can create your full org structure.
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Old 02-06-2009, 08:14 PM
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Take an example this is your complete structure of your organization.
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Old 02-06-2009, 08:16 PM
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Now we need to create Jobs and Positions under your org. unit.

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Old 02-06-2009, 08:17 PM
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Click on the Org.unit and press staff assignments


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Old 02-06-2009, 08:19 PM
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Here you can see STAFF ASSIGNMENT / CHANGE

Where you will find POSITIONS, ASSIGN HOLDER, TASK PROFILE....

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Old 02-06-2009, 08:21 PM
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Press Positions

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Old 02-06-2009, 08:23 PM
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One small window will display


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Old 02-06-2009, 08:25 PM
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In that Press JOBS




Jobs are classifications of functions in an enterprise, which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics.

JOBS CODE
JOBS TEXT
MD
Managing Director
GM
General Manager
MGR
Manager
AMGR
Asst. Manager
DMGR
Dy. Manager
EXE
Executive
SRE
Sr.Executive
SUP
Supervisors
OFR
Officer
OPER
Operator
CHEM
Chemist
CLER
Clerk
HEL
Helper
OPER
Operator
TRAN
Trainee


Create all and Press SAVE
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Old 02-06-2009, 08:27 PM
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Once you press SAVE you will redirect back.


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Old 02-06-2009, 08:29 PM
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Now press Positions

Jobs
Position
MD
Managing Director
GM
General Manager – Operations
General Manager – Commercial
General Manager – Marketing
MGR
Manager - Production
Manager - Stores
Manager - Maintenance
Manager - Q&A
Manager - Channel Sales
Manager - Industrial Sales
Manager - Foreign Sales
Manager - HR
Manager - Finance
Manager - Purchase

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Old 02-06-2009, 08:35 PM
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Here you are should be clear that.

Job is like Vice President (VP)

and

Position is like Vice President - HR


To create this first select VP where you created in jobs.

And give Position with Period and number of positions.


And same for all. Like

Executive as Job and Executive HR, Executive Sales...are Positions.
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Old 02-06-2009, 08:38 PM
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Create all position in all sub-units, like.

Here we created CEO, CFO, CAO under Board of Directors (BOD)

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Old 02-06-2009, 08:39 PM
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Old 02-07-2009, 04:12 AM
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We created Jobs and Positions

Now we need to assign the reporting structure, like

  1. We created Executives (Jobs) and Manager (Jobs)
  2. Created HR Executives (Position) & HR Manager (Position)
  3. Now need to give REPORTING STRUCTURE HR executives REPORTS TO hr Manager
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Old 02-07-2009, 04:14 AM
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Lets see HR Reporting Structure


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Old 02-07-2009, 04:15 AM
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Click on Human Resource

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Old 02-07-2009, 04:16 AM
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And press GOTO in the menu bar

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Old 02-07-2009, 04:18 AM
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Menu bar ->Goto ->Reporting Structure

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Old 02-07-2009, 04:19 AM
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You will find : Reporting Structure/ Change

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Old 02-07-2009, 04:24 AM
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Click the Position where under that you want to put sub-ordinates

Example: Click on Manager to put Executives




Then Go to Edit
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Old 02-07-2009, 04:25 AM
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Edit -> Elevate ->
General


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Old 02-07-2009, 04:26 AM
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Once you press General, you will find this window




Here select all the positions which you wanted to create sub-ordinates, JUST TICK
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Old 02-07-2009, 04:29 AM
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Press - SAVE

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Old 02-07-2009, 04:30 AM
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Here the Reporting structure looks



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Old 02-07-2009, 04:31 AM
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Old 02-07-2009, 04:34 AM
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You can follow the same way to create full structure.

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Old 02-07-2009, 04:36 AM
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To see Structural Graphical view


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Old 02-07-2009, 04:41 AM
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In-side look



Now look at HR




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  #53  
Old 02-07-2009, 04:44 AM
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Expert mode used to create structure in detailed.




First create in Simple Maintenance for bulk organization structure and come to Expert Mode to mentain more in detailed info using OM infotypes.
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Old 02-07-2009, 04:48 AM
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Old 02-07-2009, 04:54 AM
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Go to Org. unit and press Drop down list to find your org. unit which you create in Simple Maintenance

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  #56  
Old 02-07-2009, 04:56 AM
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You search or if you wanted to create only in Expert mode not wanted to use simple maintenance. You can do that.
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Old 02-07-2009, 04:59 AM
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Old 02-07-2009, 05:00 AM
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To create using ONLY expert mode .

Click OBJECT

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  #60  
Old 02-07-2009, 05:01 AM
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Press CREATE

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  #61  
Old 02-07-2009, 05:02 AM
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Here an example


Org unit : WIPRO
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Old 02-07-2009, 05:04 AM
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And save

You will redirect back

Now

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  #63  
Old 02-07-2009, 05:05 AM
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Here we created sub-units

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  #64  
Old 02-07-2009, 05:09 AM
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Once you saved you will get next screen asking for relationship


Relationship is a assignment between two objects

Here Org. unit & Sub-units.
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  #65  
Old 02-07-2009, 05:10 AM
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Here the types of Relationship names

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  #66  
Old 02-07-2009, 05:11 AM
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Best Example for relationship is : Org. sub-units are BELONGS TO org. Units.

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  #67  
Old 02-07-2009, 05:14 AM
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Once you done it will show like this.

Look at he Info types names: Objects and Relationships are TICKED means we maintained.

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  #68  
Old 02-07-2009, 05:17 AM
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Next


Press Jobs

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  #69  
Old 02-07-2009, 05:22 AM
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Next Positions



SAME WAY CREATE POSITIONS


In position very important is RELATIONSHIP

Example Vice President HR

Under VP some General Managers where they reports to VP and VP may reports to CEO....so here we need to mention both relationships and also VP belongs to sub-units...

Assign all Relationships
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Old 02-07-2009, 05:27 AM
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After you done, too see all




Look at the same.

VP HR is REPORTS TO CEO

VP HR BELONGS TO HR

VP HR has sub-ordinates (Is line Supervisor) GM Recruitments & GM Payroll

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Payroll Time OM & PA Portal Payroll Fixes Career Tips SuccessFactors
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Old 01-06-2011, 08:26 PM
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