Topic 8 : Company Code

[freesaphr]

Company - A company is a legal entity or a organization which is to carry out a business and under a company you have lot of sub companies.

For Example:

Tata is a company
TCS,Tata Power,Tata Steel, is a company code under a company TATA
Under Company code you have business area associated with it where the business areas may be scattered in different parts of the world where you can have reporting done for different business area or you can also call it as Profit Centre.

Company Code - A company is the Group of company and company code is the all the companies for which u want separate books of accounts.

Difference between Company and Company Code

Company is the smallest organizational unit for which individual financial statement can be drawn according to the relevant commercial law.
Company code is the smallest organizational unit for which complete, self-contained set of accounts can be drawn up for external reporting purposes.

Along with that technical difference is.,

COMPANY consists of 6 digit alphanumeric key &

COMPANY CODE consists of 4 digit alphanumeric key.

[freesaphr]

For configuring SAP, generally 4 steps are required


1) Create company name and address
2) Creation of company code
3) Currency and country setting
4) Assign company code to company

[freesaphr]

FIRST YOUR SAP SCREEN LOOKS LIKE THIS...

[freesaphr]

This is the place where you type Transaction code (T-CODE)

T-Code is the code takes you into other screen.

Example if your want to updates any table (Data) so you need to enter SM30, it will takes you to the SM30 screen where you need to enter TABLE CODE (Each table have one unique code, you can update/delete the data using the table code/name in SM30.

That SM30 you should enter this place.

[freesaphr]

SAP HR Consultants will do configuration in SPRO - Back-End configuration setup T-code.

SPRO T-code will redirect you to Back-End Setup screen where you can access to SAP Modules, like Payroll, Time Management, Personal Administrations, PD, benefit....


Type: SPRO

[freesaphr]

After this new screen will display




Press: IMG

[freesaphr]

This is the place where Configuration will takes place - Back end operations...

[freesaphr]

This is the place where SAP HR Structures will configure.


1. Company Code
2. Personnel Area
3. Personnel Sub Area
4. Employee Group
5. Employee Subgroup

[freesaphr]

Definition: Create the structures
Assignment: After creating structures you need to integrate with which other.

Ex. Groups to Sub-groups
Ex. Personal Areas to Company Code

[freesaphr]

Here in Definition we can config the following Modules structures.

Financial Accounting, Controlling, Human Resource....

[freesaphr]

Before we start configuring HR Structures will must need company code.

Creating Company code is FICO module responsibility.

[freesaphr]

Financial Accounting contains:

[freesaphr]

[freesaphr]

To Create, we need to click this ****on. This applies all the SAP.

[freesaphr]

Once you click you will redirect one TABLE where you will see existing entries.

Ex. 1000 with Company Name

[freesaphr]

If you want to create any new entries: Press New Entries

[freesaphr]

Enter Company Name with Address.


Example:

S No	Company	Company Text
1	ZCRP	CRESCENT PHARMA

You also enter

Language Key, where you enter language like EN for English.
Currency, like USD for USA $, IN for India Rupees.

[freesaphr]

Once you done with your entries, Press: SAVE Icon

[freesaphr]

Once you press SAVE icon system will ask a Transport Request (TR)

Transport Request will have all the data which ever you save.

This will use to TRANSFER from one server to another server.

Ex. If your saved one table entry like Company Code In Development Server and after that you can move the TR to Quality server.

[freesaphr]

Transport Request (TR) contains the TABLE INFORMATION.

[freesaphr]

This is the existing Request number with Name of the Transport Request Name.

[freesaphr]

Now we will see how to create New Transport Request.



Press: CREATE REQUEST

[freesaphr]

This is the Screen will display.

Fill the Transport Request Short description and SAVE.

[freesaphr]

SAVE AND SEE YOUR NEW REQUEST.








TABLE you updated is V_T800 and followed by your request number and text. Just say Yes (in the GREEN icon)

[freesaphr]

As you seen Company Name creation, now will see the company code creation.

And the difference between the Company Name and Company Code also we learned.

Company Name will need to assign to Company Code and in HR module we only use Company code.

And Company code is most important because it contains important tables so always good if you copy from SAP country standard code.


SAP Country Standards: SAP giving standards based on country like for Company Code "0001" SAP A.G with currency.



Click : Edit, Copy, Delete, Check Company Code



To copy one company Code to other.

[freesaphr]

It will show one window, which contains two more lines (Basically called 2 tables)

1. Copy, Delete, Check company code
2. Edit company code data

[freesaphr]

Company Code can be create in 2 ways


1. Coping from one code to other (Copy, Delete, Check company code)
2. Creating new company code, using Ne entries (Edit company code data)

[freesaphr]

Press first ****on.



It will take you to new screen, that press COPY icon





Once you done by pressing COPY icon, system will start copying all tables...

[freesaphr]

Now System will ask from which Company code you use as base - FROM COMPANY CODE





YOU CAN USE THE SAP STANDARD ONE (0001 SAP A.G) or if you already created one Company code for the same client and now you wanted to add one more, so use that company code as base to creating new company code.




NOW ENTER YOUR NEW COMPANY CODE IN "TO"

Example

S No	Company Code	Company Text
1	HACL	Hyderabad Agrichemicals Ltd

And say OK/CONTINUE



Note: This mean we are creating new company code (ZCRP) using SAP Standard (0001)

[freesaphr]

Now the System will copy all the existing entries of Company code 0001 to new company code ZCRP

Example

G/L Accounts





NOW YOU CAN SAVE IN THE SAME TRANSPORT REQUEST.

Or you can save in new request (Press: Create Request) but if you are doing full project from start to end so always use one request.




And Here the Results

[freesaphr]

Now we will see the second method of creating Company code.

THIS IS NOTHING BUT DIRECT TABLE ENTRY USING NEW ENTRIES ICON.





Press: New Entries to create Company Code

*** If your using first method, by copying the company code from other code, here you need to edit and modify you test.






Enter and SAVE

[freesaphr]

In the previous steps we created Company Name & Company Code

Now we need to assign both Company Name to Company Code

Example

Company Name : TATA
Company codes: 1001 (TCS), 1002 (VSNL), 1003 (TATA PROJECTS)

Assignment like.,

TATA - 1001
TATA - 1002
TATA - 1003






Company code comes under Financial Accounting



In that Assign Company Code to Company



Press the icon

[freesaphr]

Find out your company name using POSITION icon (Down side/ Shift+F7)




And find out your Company code suing F4 (Drop Down list)




And ENTER & SAVE


Thats it your Company Name, Company Code and Assignment.

[freesaphr]

Generally Company code and Company Name will config FICO consultants (Finance)

But it is always good if you know and must need to create for practice purpose.

Without company code it is not possible to move forward.

Hope you all able to understand today's class.

[freesaphr]

Hi

ANY QUESTIONS?

If you are not able to see the screen shots try at other browser like Internet explorer or Mozilla Firefox.

Thanks

[hasan869]

Hello,

Its going to be more intresting and I could not see the snap scene shots, would you please give me the link of Fire fox which I should download? I downloaded Firefox 3. but its not able to make connection.

With Thanks

[dryakp]

Originally Posted by freesaphr

Transport Request (TR) contains the TABLE INFORMATION.

Hi Trainer,

We need to mug up all these Table numbers?

Anoop

[dryakp]

Originally Posted by freesaphr

Now the System will copy all the existing entries of Company code 0001 to new company code ZCRP

Example

G/L Accounts





NOW YOU CAN SAVE IN THE SAME TRANSPORT REQUEST.

Or you can save in new request (Press: Create Request) but if you are doing full project from start to end so always use one request.




And Here the Results

Hi Trainer,

Copy all existing entries of company code means,whether it will copy the entire structure(personnel area,personnel sub area etc) of the company 0001 to ZCRP?

AKP

[freesaphr]

Hi

No

Copy all means all the entries of standard Company code/ which ever u given will copy to your Company code.

Here all the entries means table entries of G/L, Controlling area, Fiscal year....all the company code relative TABLES entries.

NOT personnel area,personnel sub area etc..

Thanks

Originally Posted by dryakp

Hi Trainer,

Copy all existing entries of company code means,whether it will copy the entire structure(personnel area,personnel sub area etc) of the company 0001 to ZCRP?

AKP

[freesaphr]

Hi

Some important Tables which must remember.

And you need to mention some Important table names in resume also.

We will let you all the IMP tables when ever we come to that step.

Company code and Company name TABLE name no need to remember.

Thanks

Originally Posted by dryakp

Hi Trainer,

We need to mug up all these Table numbers?

Anoop

[ruchirajani]

Hi,

In the table below you have said that in the from field we can use std SAP company 0001. In the To field, you have specified HACL as company code, but snapshot shows ZCRP which was the comapny we created. I dint get that. Should we not be entering HACL instead. Maybe I am missing something . Please clarify.

Regards,

Originally Posted by freesaphr

Now System will ask from which Company code you use as base - FROM COMPANY CODE





YOU CAN USE THE SAP STANDARD ONE (0001 SAP A.G) or if you already created one Company code for the same client and now you wanted to add one more, so use that company code as base to creating new company code.




NOW ENTER YOUR NEW COMPANY CODE IN "TO"

Example








And say OK/CONTINUE



Note: This mean we are creating new company code (ZCRP) using SAP Standard (0001)

[ruchirajani]

hi,

1. Can transport creation be skipped while creating Cmpany name (or until a later time).
2. Is there a way to create a test transport for this without actually having to send it to Basis.

Regards,

Originally Posted by freesaphr

SAVE AND SEE YOUR NEW REQUEST.








TABLE you updated is V_T800 and followed by your request number and text. Just say Yes (in the GREEN icon)

[ruchirajani]

Hi,

If I wish to use SM30, what will be the list of tables to be used to create company and company code? Also what would be the process to do the same?

Regards,

Originally Posted by freesaphr

SAP HR Consultants will do configuration in SPRO - Back-End configuration setup T-code.

SPRO T-code will redirect you to Back-End Setup screen where you can access to SAP Modules, like Payroll, Time Management, Personal Administrations, PD, benefit....


Type: SPRO

[freesaphr]

Hi

Every where we just taken examples. Better you always take your oun example when you are practice.

I am surprise that you are still doing yesterday class. Be fast you need to follow same with us.

Thanks

Originally Posted by ruchirajani

Hi,

In the table below you have said that in the from field we can use std SAP company 0001. In the To field, you have specified HACL as company code, but snapshot shows ZCRP which was the comapny we created. I dint get that. Should we not be entering HACL instead. Maybe I am missing something . Please clarify.

Regards,

[freesaphr]

Hi

Yaa you can do always.

Actullay we can save a dummy TR when ever you wanted to send to Quality u need to select the TR and send.

For dummy you can save and keep withu always dont send any where.

SAND BOX (Practice Server/System) always save and keep no need to send any where.

Thanks

Originally Posted by ruchirajani

hi,

1. Can transport creation be skipped while creating Cmpany name (or until a later time).
2. Is there a way to create a test transport for this without actually having to send it to Basis.

Regards,

[freesaphr]

Hi

Very good question.

Here the IMP table to create Company code and Name.

Company Name: V_T880
Company Code: V_T001

Thanks

Originally Posted by ruchirajani

Hi,

If I wish to use SM30, what will be the list of tables to be used to create company and company code? Also what would be the process to do the same?

Regards,

[freesaphr]

Hi

To see the table go to the table which you wanted to see the table name and click on PRINT ****on you will find table name of the field.

Thanks

[ruchirajani]

Originally Posted by ruchirajani

Hi,

If I wish to use SM30, what will be the list of tables to be used to create company and company code? Also what would be the process to do the same?

Regards,

Hi,

I still havent heard from you about the sm30 process. I know you mentioned SPRO is a better way to go, but this is the only place where we can get some question answered, would appreciate if you could provide 1 example using SM30 too

Regards,

[shanti]

Hi Ruchi,
If you are not certain about the path of going to a particular table then you need to go through SPRO process. And if you know the name of particular table then directly you can go to SM30 and type the table name and execute and alter anything in that required table which you have typed in SM30 process. Ok
There are certain tables through which we can directly enter any of the required table and alter them instead of going detail through SPRO. The trainer as he said will give the list of the talbes later then you can see one by one slowly ok.
Right now as you don't know the tables I request you to go through SPRO only, ok.
Regards,
Shanti

Originally Posted by ruchirajani

Hi,

I still havent heard from you about the sm30 process. I know you mentioned SPRO is a better way to go, but this is the only place where we can get some question answered, would appreciate if you could provide 1 example using SM30 too

Regards,

[welcomewiki]

Hi

We will take one day full class on SM30

Please wait.

Thanks

Originally Posted by ruchirajani

Hi,

I still havent heard from you about the sm30 process. I know you mentioned SPRO is a better way to go, but this is the only place where we can get some question answered, would appreciate if you could provide 1 example using SM30 too

Regards,

[welcomewiki]

Hi

Thanks for answers

Wiki

Originally Posted by shanti

Hi Ruchi,
If you are not certain about the path of going to a particular table then you need to go through SPRO process. And if you know the name of particular table then directly you can go to SM30 and type the table name and execute and alter anything in that required table which you have typed in SM30 process. Ok
There are certain tables through which we can directly enter any of the required table and alter them instead of going detail through SPRO. The trainer as he said will give the list of the talbes later then you can see one by one slowly ok.
Right now as you don't know the tables I request you to go through SPRO only, ok.
Regards,
Shanti

[smart5]

Hi Trainer,

Thanks for sharing this info in a simple way.I have a query regarding creation of G/L account,fiscal yr and all other related tables with company code.As you have mentioned that if we copy company code than all these tables will automatically be copied but you ahve not mentioned how to create these tables or assign to company code ,if we are creating a new company code.

Regards,
Ijaz

[welcomewiki]

Hi

I just appreciate your question.

We will cover after HR payroll.

We will cover along with GL A/C's

Thanks

Originally Posted by smart5

Hi Trainer,

Thanks for sharing this info in a simple way.I have a query regarding creation of G/L account,fiscal yr and all other related tables with company code.As you have mentioned that if we copy company code than all these tables will automatically be copied but you ahve not mentioned how to create these tables or assign to company code ,if we are creating a new company code.

Regards,
Ijaz

[THIRUBHUVI]

Originally Posted by freesaphr

This is the Screen will display.

Fill the Transport Request Short description and SAVE.

Hi,

Here what should I give the Short description. When I give the created table reference number it is not working please help.

Thanks
Thirumalesh

[Yogesh]

Originally Posted by freesaphr

Hi

Yaa you can do always.

Actullay we can save a dummy TR when ever you wanted to send to Quality u need to select the TR and send.

For dummy you can save and keep withu always dont send any where.

SAND BOX (Practice Server/System) always save and keep no need to send any where.

Thanks

What is dummy TR and how you 'can save and keep with you always and not send any where'.

[welcomewiki]

Hi

You can save as many you want.

You can save all config in one TR and can move at a time, or

You can create Sub-module wise like PA, Time, Payrol....

Dummy TR : We just given which we will not move to Quality.

Thanks

Originally Posted by Yogesh

What is dummy TR and how you 'can save and keep with you always and not send any where'.

[welcomewiki]

Hi,

Just create a new TR and give description and save no need to give any refe number.

Thanks

Originally Posted by THIRUBHUVI

Hi,

Here what should I give the Short description. When I give the created table reference number it is not working please help.

Thanks
Thirumalesh

[Yogesh]

Originally Posted by freesaphr

FIRST YOUR SAP SCREEN LOOKS LIKE THIS...

Please inform on which system you are teaching us? Is it 4.7, ECC 5.0 OR ECC 6.0. If it is 4.7 or ECC 5.0, please let us know how the MENU PATH will be in ECC 6.0 (wherever it differs). Thanks.

[welcomewiki]

Hi

Sure. But you will not face much differences only some sub-modules are added in 6.0

We will inform all whenever if any differences.

Thanks

Originally Posted by Yogesh

Please inform on which system you are teaching us? Is it 4.7, ECC 5.0 OR ECC 6.0. If it is 4.7 or ECC 5.0, please let us know how the MENU PATH will be in ECC 6.0 (wherever it differs). Thanks.

[Yogesh]

Originally Posted by freesaphr

Hi

Yaa you can do always.

Actullay we can save a dummy TR when ever you wanted to send to Quality u need to select the TR and send.

For dummy you can save and keep withu always dont send any where.

SAND BOX (Practice Server/System) always save and keep no need to send any where.

Thanks

What you mean by Dummy Transport Request? What is the advantage ?
Please explain. Thanks.

[Yogesh]

Originally Posted by welcomewiki

Hi

Sure. But you will not face much differences only some sub-modules are added in 6.0

We will inform all whenever if any differences.

Thanks

So which one we are using now? 4.7 or ECC 5.0

[welcomewiki]

Hi

As maximum users and Clients are using 4.7 so we are also giving training on 4.7

Thanks

Originally Posted by Yogesh

So which one we are using now? 4.7 or ECC 5.0

[shanshen]

Hi Sir,

1. Whst is dummy transport request and useage? It's must to creat or when we need creat that time?

2. we need to delete or change company name and code? How to do?

by
shanshen

[welcomewiki]

Hi

Dummy Transport Request you no need to Transport to Quality and Production System, just for Training or checking any case.

You can change or Delete just go to the same table where you create New entries for Company Code and select the company code and Delete or select Edit to change.

You need to select the Icons like Delect, Edit....

Thanks
SAP Team

Originally Posted by shanshen

Hi Sir,

1. Whst is dummy transport request and useage? It's must to creat or when we need creat that time?

2. we need to delete or change company name and code? How to do?

by
shanshen

[Pushpa]

Hi,

I have a doubt here, @ short description - we need to mention the company text eg : Crescent Pharma?

Regards
Pushpa

Originally Posted by freesaphr

This is the Screen will display.

Fill the Transport Request Short description and SAVE.

[Pushpa]

Hi,

When u copy SAP AG standard one it ask u " the reference company code has local currency EUR, if u allocate a different local currency to the target company code,G/L accounts with currency EUR are also changed, do u want to allocate a different local curr to target comapny code?" and showing 3 options yes, no and cancel which one i have to choose.?

Regards
Pushpa

Originally Posted by freesaphr

Now the System will copy all the existing entries of Company code 0001 to new company code ZCRP

Example

G/L Accounts





NOW YOU CAN SAVE IN THE SAME TRANSPORT REQUEST.

Or you can save in new request (Press: Create Request) but if you are doing full project from start to end so always use one request.




And Here the Results

[Pushpa]

Hi,

If i select Icon YES it showing - "Certain data was not copied (See long text)" this is the msg am getting.

If i select Icon NO it showing-"Enter numeric values only" and if am still proceed to click green color icon (Correct sysmbol) it says " the activity for company code 0001 was cancelled"

Please clarify.

Regards
Pushpa

Originally Posted by freesaphr

Now the System will copy all the existing entries of Company code 0001 to new company code ZCRP

Example

G/L Accounts





NOW YOU CAN SAVE IN THE SAME TRANSPORT REQUEST.

Or you can save in new request (Press: Create Request) but if you are doing full project from start to end so always use one request.




And Here the Results

[welcomewiki]

Hi

Always copy same Currency Company Code to your company so that all Finance related info like G/L chat of accounts...will be copy also with right error-free postings

Thanks

Originally Posted by Pushpa

Hi,

When u copy SAP AG standard one it ask u " the reference company code has local currency EUR, if u allocate a different local currency to the target company code,G/L accounts with currency EUR are also changed, do u want to allocate a different local curr to target comapny code?" and showing 3 options yes, no and cancel which one i have to choose.?

Regards
Pushpa

[welcomewiki]

Hi

In that better you Create NEW ENTRIES. Don't go for copy create a fresh one.

Thanks

Originally Posted by Pushpa

Hi,

If i select Icon YES it showing - "Certain data was not copied (See long text)" this is the msg am getting.

If i select Icon NO it showing-"Enter numeric values only" and if am still proceed to click green color icon (Correct sysmbol) it says " the activity for company code 0001 was cancelled"

Please clarify.

Regards
Pushpa

[power2009]

Hello, when using the copy function which SAP standard code should one use when creating for a Canadian company.

Originally Posted by freesaphr

Now System will ask from which Company code you use as base - FROM COMPANY CODE





YOU CAN USE THE SAP STANDARD ONE (0001 SAP A.G) or if you already created one Company code for the same client and now you wanted to add one more, so use that company code as base to creating new company code.




NOW ENTER YOUR NEW COMPANY CODE IN "TO"

Example








And say OK/CONTINUE



Note: This mean we are creating new company code (ZCRP) using SAP Standard (0001)

[welcomewiki]

First time when you create you can use but you need to change in each table like Chart of accounts.....if your client is using different..

Once one company code is set, say in the future they want one more or in the initial/Befoe GO-LIVE only they want one more so you no need to go to each table just Copy from old company code to your new.

Same applies for Personnel Areas....

Thanks
Wiki SAP Trainer, Zensar Tech

Originally Posted by power2009

Hello, when using the copy function which SAP standard code should one use when creating for a Canadian company.