Topic 56: Posting to Finance Accounting

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For posting payroll results to Accounting, in IMG you can follow this :

• 1) First you need to create symbolic accounts. Go to payroll India - reporting for posting payroll results to accounting - activities in the hr system - Emp group and symbolic accounts - define symbolic accounts.
• 2) Define posting characteristics of wage type (Assign wt to symbolic accounts)
• 3) Go to payroll India - reporting for posting payroll results to accounting - activities in the ac system - assigning accounts - assign balance sheet a/c and assign expense a/c.
• 4) Easy access - hr - payroll-India - subsequent activities - per payroll period- evaluation - posting to a/c-execute run.

The prerequisite for posting is -Enter posting information in Master data and run payroll. After doing that follow this posting process:-

• a) Create a document
• b) Release Document (it asks do u want to release for posting-say post immediately)
• c) Post document

Though the t.code FB03 you can does completeness check of the document.

Now execute the posting run - a posting run can be performed as a test run without documents / a simulation run / a productive run.

In a simulation and production run the system checks all HR and FI tables and the posting info in master data to determine whether they exist.

In a test run the system checks only the balance of expenses and payable.

Now you chose execute run - next select release post run - now post run - finally it generates index info.

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Posting to Financial Accounting

In this section, you make the settings required for evaluating payroll results for Posting to Accounting.

If Human Resources and Accounting are implemented in separate systems, we recommend that you carry out certain activities in the HR system, and others in the Accounting system.
The Implementation Guide (IMG) for posting to Accounting is structured to reflect this recommendation by dividing most activities between the sections Activities in the HR system and Activities in the Accounting System. This divisioin is only of use if you have set up the ALE scenario for posting to Accounting in accordance with our recommendations. If you customize your ALE differently, this may result in a different division of the activities.

If Human Resources and Accounting are set up in the same system, you can ignore the activities relating to the division of activities between HR and Accounting systems. In this case, the activities from both sections are to be carried out in the same system.
For more information on posting to Accounting, refer to the SAP Library under Human Resources-> Payroll -> -> Subsequent Activities -> Posting to Accounting.

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SPRO

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Select the Country

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Preparation

This section describes the basic settings for posting to Accounting.


Posting to accounting is an interface between the Human Resources and Accounting systems. For this reason, the posting to accounting component should be set up by employees from both areas.

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Activities on the HR System do in Development system

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Employee grouping and symbolic accounts

Human Resources wage types are not assigned directly to accounts in Accounting(FI). In the first instance, they are assigned to symbolic accounts. Account determination for Posting to Accounting is a two-step procecure. For this reason, changes to the chart of accounts do not affect wage type coding:

1. In the Payroll component, a symbolic account is assigned to a wage type. Symbolic accounts group wage types that are to be treated similarly for the purposes of posting.
2. The symbolic account is assigned to an account in Accounting (G/L account, customer account, vendor account).

The employee grouping for account determination is used in assigning symbolic accounts to accounts in Accounting. This makes it possible, for example, for specific expenses in Payroll to be posted to a single symbolic account, but distributed to various accounts in Accounting. This process is determined in line with the employee's characteristics as defined in the Workplace Basic Pay (WPBP) table.

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Example


In one enterprise, thewage type Wage is defined for the employee grouping hourly paid earners and the wage type Salary is defined for Salaried employees. The wage type Overtime is valid for both employee groupings.

WT	Employee groupg		Symb. Acc			FI Acc
Wage	Hrly wge earnrs		Wages & sal.		Wages
Overtime	Hourly wage earner		Overtime		Overt, HrlyWgEarnr
Salary	Salaried EE		Wages & sal..		Salaries
Overtime	Salaried EE		Overtime.		Overtime, SalariedEE

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If you requirement not according to EE grouping so you can avoid this step.

If all EE are have same Symbolic accounts you can avoid this step.



Define employee grouping/account assignment

In this step, you define the employee groupings for account determination. You do not have to specify employee groupings unless you want to post wage types to various accounts in Financial Accounting (FI) in line with employee attributes.

If you want to post to FI accounts with reference to a specific employee groupings, you must define an alphanumeric key of up to three characters for each of the required employee groupings. You then define the conditions for assigning employees to employee groupings that you have defined for posting to accounting. (You set conditions according to employee attributes, as defined by entries in the Workplace Basic Pay table (WPBP). Note that an employee can, at any one time, only be assigned to one employee grouping.

Requirements: In your enterprise, you have identified the groups of employees that are to be treated separately for posting to FI accounts.

Standard settings
The standard system contains employee groupings.

Employee grouping	Key
Hourly paid employee	1
Salaried employee	2

In the standard system, the feature PPMOD is based on the employee subgroup grouping for personnel calculation rules (ABART). (You use this feature to define conditions for assignment in the second activity in this step). The feature is defined as follows:

Condition	Value	PPMOD	Meaning
ABART = 1 or 2	1	Hourly paid employee
ABART = 3	2	Salaried employee
ABART <> 1, 2 or 3	Blank	undefined

Recommendation
We recommend that you do not change the defintion of the feature PPMOD retroactively, since reversals made in retroactive accounting use the same definition with which they were originally posted. If you have to make changes, use new employee groupings, or restrict the validity period in the feature definition.


Activities
1. Choose Employee grouping account determination: Define values.
2. To add further employee groupings to existing employee groupings, choose New entry.
3. Save your entries and go back.
4. Choose Define assignment of employee attributes to employee grouping account determination.
5. To adjust the conditions by which employees (on the basis of their attributes) are assigned to previously defined employee groupings, make the required changes to feature PPMOD.

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PPMOD: Set the Employee Subgroup Grouping for Account Determination


You can use this feature to set the value of the employee subgroup grouping for account determination based on the employee characteristics in the payroll result (work center/basic pay, structure WPBP).

Reporting on payroll results for posting to Accounting (report RPCIPE00)

The return value of the feature is a three-character code that must be defined in table T52EM. The value is assigned in the form &PPMOD=return value in a decision tree. This is based on the field values for structure PC205, which contains the corresponding line from table WPBP at the time of access. The feature is called for a specific WPBP split. If the 'Use employee subgroup grouping' field is flagged for the symbolic account (table T52EK), the return value for this feature is used for account determination.

In the standard system, this feature is used to make a distinction between postings for salaried employees (grouping 2), and postings for the hourly paid (grouping 1).

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1 & 2 are standard but you can take like U1 & U2

And assign to your EE groups

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Create

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Define symbolic accounts

In this step, you create the symbolic accounts that you require for posting to Accounting.
A symbolic account has the following characteristics:

• A four-character alphanumberic code

• A descriptive text

• An account assignment type (AA type). This defines the type of posting (posting to expense account, posting to payables account, and so on) that applies to the wage types that are posted to the symbolic account.

• An employee grouping for account determination (EG) indicator

The following table shows what kind of account and what transaction is linked to an account determination type and what additional information (for example, for cost assignment) is also included in the posting transaction.

AA type	Meaning		Transaction	Additional fields
C	posting to expense account		HRC	cost assignment
CN	posting to expense account		HRC	cost assignment
	without quantity			without quantity
R	posting to expense account		HRC
	if accounting is installed in
	R/2 System.
F	posting to bal. sheet account		HRF
FL	posting to bal.sheet account		HRF
	for checking balance
	in retroactive accounting
	(recalculation difference account)
FO	posting to bal. sheet account		HRF
	(original periods for
	wage types whose amount
	cannot change
	retroactively)
Q	posting to bal. sheet account		HRF	personnel number
	with personnel number
D	posting to personal		HRD	acc. determination
	customer accounts			with personnel number
DF	posting to fixed customer		HRD	direct assignment
				of customer account
L	posting to customer		HRD	acc. determination
	account(for specific loan)			with personnel number
				loan type,
				sequential number
K	posting to personal vendor accounts		HRK	acc. determination with
				personnel number
KF	posting to fixed vendor		HRK	direct assignment
	acc.			of vendor account

Note the following with regard to account assignment types:

• In the standard system, no quantities are transferred from wage types in the payroll result to the payroll documents and the resulting accounting documents, although information on quantities is available on the report log for report RPCIPE00 (or RPCIPX00). It is also possible to modify the system to access this information. The account assignment type CN is only useful if you have made this modification and if, in certain instances, you want to suppress the transfer of quantity information.

• The account assignment types FL und FO are only of use if there are cross-company code transactions. For more information on customizing cross-company code transactions, refer to Posting to Company Code Clearing Accounts.

• We recommend that for symbolic accounts with account type FO, you determine the account in Accounting independent of the Employee grouping for account determination (Feature PPMOD). For this reason, only one G/L account is provided for the payment of wages and salaries as standard. If you determine this G/L account depending on the employee grouping for the account determination, this can lead to inconsistencies when posting the retroactive accounting results. This is due to the fact that when posting retroactive accounting results for wage types that cannot change retroactively, a technical posting takes place (for example, for the wage type Payments (/559)). Since this technical posting usually takes place in the same account in Accounting, it balances to zero and does not appear in the posting document. However, if you determine this account independently of the employee grouping for account determination, and an employee falls in a different employee grouping due to a retroactive change in the HR master data or feature PPMOD, the technical posting cannot balance to zero because two accounts are affected in Accounting. This is why you have to make changes manually in this case.

Example
The wage types Basic pay and Overtime both represent personnel costs and should therefore be posted to expense accounts. You also want to assign these wage type amounts to Cost Accounting objects. Both wage types are dealt with in the same way as far as posting is concerned and can therefore be posted to the same symbolic account. You must specify the account assignment type C, since, in Accounting, there should be a posting to expense accounts and Cost Accounting should be provided with information.


Requirements
You have carried out the step Define Employee Grouping for Account Determination
Standard settings


Symbolic accounts are already set up in the standard system. In this step, you can modify these to meet your requirements.


Recommendation
We recommend that you do not change the definition of the symbolic accounts. If changes to the definition of the symbolic accounts are necessary, you should map the changes using new symbolic accounts.


Activities
1. Check that the existing symbolic accounts meet your requirements. Note the EG indicator. If this indicator is set for an account, posting to this account also considers employee grouping for account determination. With the exception of the key (column SymAcc), you can change the default values.
2. To create additional symbolic accounts, choose New entries
3. To delete unnecessary symbolic accounts, mark the account and choose Edit -> Delete.


Further notes
Symbolic accounts are not country-specific.

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Account assignment type

The account assignment type determines which wage type characteristics are used during posting to an appropriate symbolic account.


The account type of the account to which results are to be posted is also defined.

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Account determination dependent on employee grouping

If this parameter is active, account determination takes place according to the employee grouping account determination.


If it is inactive, the employee grouping is not taken into account in account determination.

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Wage Type Maintenance

In this section, you maintain the wage types according to their significance for posting to accounting.


The relevance of the wage type to posting is indicated by assigning the wage type to a symbolic account. The following parameters are also maintained when a wage type is assigned to a symbolic account:

• The +/- sign indicates whether positive amounts from payroll are posted to the debit or credits side of the account.

You can analyze the payroll result, for example, to determine which sign should be assigned to a specific wage type before it is entered in the payroll result.

• You can use the processing type to assign posting characteristics of a wage type to the following business processes:

• • Posting payroll results

• • Posting month end accruals

• • Supplying personnel cost data to Cost Planning

• Additional account assignment for Cost Accounting (C1 split)

You can also specify whether the wage type is posted to one or more accounts.

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Example 1
The wage type basic pay represents personnel expenses and is therefore posted to an expense account. In order to forward the personnel expenses to Cost Accounting, an additional account assignment to cost accounting objects is required, that is, the symbolic account must have account assignment type C. The wage type basic pay is entered in the payroll result with a '+' sign. The sign is not changed as positive amounts are posted to the debit side; you therefore enter a +. In this case, you do not have to set up special processing or additional account assignment.


Example 2
The wage type bank transfer represents short-term payables and is therefore posted to a payables account. An account assignment to cost accounting objects should not be specified, that is, the symbolic account must have account assignment type F. The wage type bank transfer is entered in the payroll result with a '+' sign. The sign must be changed since positive amounts are posted to the credits side; you therefore enter a -. In this case, you do not have to set up special processing or additional account assignment.


Posting loans
If you use loan administration in Human Resources
(HR), the entire procedure of loan processing is often performed in HR, and only a header account called Loans to employees is maintained in Financial Accounting (FI).
If the loan is not administered in HR, or if loan processing is to be recorded for a customer or vendor in FI, you can use a matchcode with the personnel number or the whole loan number (personnel number, loan type, sequential number) to perform posting. Whether or not customers are used to do this or postings are made to vendors on the debit side depends on the way in which subsidiary ledgers are run in FI.

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Assign the Symbolic accounts to your wage type

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Define wage type posting attributes

In this step, you specify which wage types are to be posted, how often they are to be posted within the evaluation of one payroll result, and the symbolic account to be used for each posting.


You can also maintain the following posting characteristics:


1. Plus/minus sign
The system stores wage types with a plus (+) or minus (-) sign in the payroll result. How specific wage types are stored depends on how the system processes them during the payroll run. In the standard system, the sign is usually set correctly for secondary wage types. If you enter a plus sign (+) in the V column, positive amounts are posted as debits, and negative amounts are posted as credits. If you enter a minus sign (-) in the V column, positive amounts are posted as credits and negative amounts are posted as debits.


2. Processing a wage type
You can use the processing type to assign posting characteristics of a wage type to the following business processes:

• • Posting payroll results

• • Posting month end accruals

• • Supplying personnel cost data to Cost Planning

3. Symbolic account
4. Account assignment type
The account assignment type determines which account type is to be used for posting. It is defined by the symbolic account, and can only be displayed in this column.
5. Indicator specifying whether the cost assignment for infotypes Recurring payments/deductions (0014), Additional payments (0015), and Employee remuneration information (2010) should be ignored (table C1).
You only use this indicator if you want the system to ignore a different cost assignment when posting the wage type.


Recommendation
You should not change the setting for the secondary wage types /5nn. If you do want to change the settings for these wage types, ensure first that your requirements are not covered by the settings in the standard system. For more information on the standard settings, refer to the documentation on the relevant wage types.


We recommend that you make no retroactive changes to posting characteristics of wage types. However, some errors can be resolved by retroactive changes in combination with retroactive accounting. All instances of this kind should be checked carefully. In each case, contact your consultant or SAP before you make retroactive changes to posting characteristics of wage types.


Retroactive changes are not permitted for periods for which payroll was run using an R/3 System below 4.0A. Retroactive changes to payment wage types are also not permitted. Note that this description is not comprehensive, and retroactive changes to posting characteristics of wage types in other system constellations may also not be permitted.


Activities
To check the standard settings or current settings, perform the following steps for each wage type:
1. In the Wage type overview, check the time-dependency for posting wage types.
2. In the view Posting a wage type, check the posting characteristics of the wage types.
3. If you want to post a wage type several times, create one or more new entries in the view Posting a wage type.


Additional hints
We recommend that, for expense wage types, you post the individual wage types and not the amount included in the total gross amount. The reason for this is that only the individual wage types determined during the payroll run from master data information have the relevant account assignment.


If the standard system does not provide sufficient differentiation for account determination, you can override the symbolic account determination per wage type using the function module exit EXIT_RPCIPE00_001 (SAP enhancement PCPO0001).

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Add your Wage types

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With Start & End Dates

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Add all WAGE TYPES WHICH SHOULD POST IN GL

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To add symbolic a/c

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Go for New entries and add

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Plus/Minus Sign for Posting

An entry in this field determines the +/- (positive/negative) sign used when posting a particular wage type:


+ : Amounts from wage types stored in the payroll result as a positive amount are posted as debits. Wage types stored as negative amounts are posted as credits.


- : Amounts from wage types stored in the payroll result as a positive amount are posted as credits. Wage types stored as negative amounts are posted as debits.

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Special processing of posting items

Title

Processing type of a wage type
Definition

Assigns the posting characteristics of a wage type to the following business processes:

• Posting of payroll results

• Posting of month end accruals

• Providing personnel cost data for Cost Planning

Use

Posting payroll results to Accounting and Cost Planning are similar business processes and as such they use common settings in Customizing. These settings also include the posting characteristics of a wage type.


It is always advisable to transfer the posting characteristics of a wage type, that are valid for posting to Accounting, to Cost Planning. This is the standard setting. Therefore, if you do not assign a processing type to a wage type, your posting characteristics are valid for posting to Accounting and Cost Planning.


However, with certain wage types, you may want to define posting characteristics for posting to Accounting separately to those for Cost Planning. There are special processing types that are available for this procedure.


Postings for month end accruals are clearing postings that are only relevant in certain Payroll country versions. By entering the relevant processing type you can assign the posting characteristics of a wage type to posting for month end accruals. These posting characteristics are not valid for Cost Planning because the system handles posting for month end accruals in Cost Planning separately.

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Symbolic Account

The symbolic account is used to group wage types together that are processed in the same way for posting.

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Account assignment type

The account assignment type determines which wage type characteristics are used during posting to an appropriate symbolic account.


The account type of the account to which results are to be posted is also defined.



And in the last Box is about
Ignore C1 split

If this field is flagged, any existing differing cost assignment is ignored when the wage type is posted

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Maintain payroll period posting date

In this step, you generate and maintain the posting date for each payroll period of a payroll area. This setting is relevant if you set the According to period definition indicator as a default when you create the posting run.

Accounting components use the posting date to determine the posting period to which postings are to be made.


Example
A company runs payroll monthly for a payroll area. You want to generate the posting dates for all the periods from 2000 to 2004.


Requirements

• A period parameter and a date modifier are assigned to each payroll area.

• You must have generated the payroll periods for all combinations of these two parameters. In this process, the system creates the start date, the end date and the payment date for each period.

Activities

1. Choose Generate Posting Date for Payroll Periods.

a) Select a country.

b) In the selection screen, make the required Parameter entries.
The displayed selection of modifiers and parameters varies according to country. For more information on each field, refer to the F1 help.

c) Choose 01 as the source date ID for the Payment date. (Reason: In Payroll, the reference date for the generation of various period-related date types is a payment date that is derived from the payroll periods).

d) Choose 04 as the target date ID for the Posting date.

e) In the Difference in days field, enter the required period between payment date and posting date. If you do not make an entry, the posting date and payment date are identical.

f) If you want to save as well as generate the simulation of the posting date, set the Carry out table change indicator.

g) Choose Execute and check the generated list.

2. If you want to make manual changes to any of the generated posting dates, carry out the activity Maintain Posting Date for Payroll Periods.

a) Select a country.

b) Change the required date fields for the posting date.

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Generate as same as Payroll Date using Parameter, Date Modifier...

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Create posting variants

In this step, you maintain the posting variant that you have to specify in the selection screen when creating a posting run.


In addition to the key and the descriptive text, you define the following parameters:

• Document type

• Language for line item text

• Key for the line item text

(see also Set Up Line Item Text)

• Prefix for reference document number

• Document split (type of document split)

• Additional document split according to number of lines

• Indicator specifying whether summary items are specified in a separate document

• Indicator specifying whether fixed cost items are specified in the summary items document

• Indicator specifying whether, in the event of cross-company code transactions, postings are to be made to the company code clearing accounts that were defined in Accounting.
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The key for the posting variant can be composed of up to four alphanumerical characters. For your own posting variants, you can use special characters and numbers as the first character in the customer name range.


Standard settings
The posting variant with the key SAP is available in the standard system. The following default parameters have been set:

Parameter				Value
Document type				AB
Language for line item text				not maintained
Text key				not maintained
Prefix for reference				XXXXX
Document split				Document split on basis of company code
Additional document split according to no. of lines				no entry
Separate summary items				unspecified
Fixed costs for summary items				unspecified
Post to company code clearing acc.				unspecified

Activities
1. Check whether the posting variant SAP meets your requirements.
2. If necessary, create your own posting variant.


Further notes
Set the Post to company code clearing acc. indicator for separate HR and AC systems only if the AC system is in Release 4.5A or higher. For more information on customizing cross-company code transactions, refer to Posting to Company Code Clearing Accounts.

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Document type

The document type classifies accounting documents.
It is noted in the document header.


Attributes that control the entry of the document or which are themselves stored in the document are stipulated for each document type. In particular, the number range assigned to the relevant documents is determined on the basis of the document type.
Use

The identification code you enter in the document type parameter is taken as the document type when you post documents.


In the SAP standard system, the document type "AB" (general document) is defaulted. However, you can set up your own document type that you can then use for postings from payroll accounting. You can then find those documents that were posted from payroll accounting quickly and easily.

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Authorizations and profiles

Special authorizations are required for posting to Accounting. You have the option of assigning different authorizations for the different activities within posting to Accounting.
Authorization Objects

The system checks the following HR authorization objects during posting to Accounting:

• HR: Posting run (technical name: P_PYEVRUN)

• HR: Posting document (technical name: P_PYEVDOC)

Note
This is not a complete list of authorization objects that the system checks for posting to Accounting. In certain system constellations, for example, additional authorizations are needed for the Application Link Enabling (ALE) to be able to perform posting to Accounting. For more information about ALE authorizations refer to the Basis Customizing under Application Link Enabling (ALE) -> Sending and Receiving Systems -> Assign Required Authorizations.


Authorizations for Posting Runs
You maintain these authorizations based on the run type and simulation mode.

Activity	Authorization	Step
Insert or	01	Create Posting Run
Display
Display	03	Display Posting Runs
Delete run	06	Delete Posting Run
Post run	10	Post Posting Run
Reverse run	85	Reserve Posting Run and
		Reset Reversal after
		Termination

Authorizations for posting documents
These authorizations are dependent on the company code.

Activity	Authorization	Steps
Display	03	Display Payroll Documents
		and Display Accounting
		Documents
Post	10	Post Run and Reverse
		Posting Run
Line items	28	Analyse Formation of
		Posting Documents
Release	43	Release Posting Documents

This is done by BASIS Team

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Now we need to create G/L Accounts which we do at Production system.

And before to create GL we we need to Move the Configuration to Quality and then to Production.

Because at the time of G/L creation we need to assign the G/L accounts to Company Code.

Company Code only presents once you move to Production.

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T-Code : SE10

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Select Customizing Requests

Use

Changes to Customizing settings are recorded in Customizing requests.
When you release the requests, the current status of the recorded settings is exported, and can then be imported into the consolidation system and, if necessary, into subsequent delivery systems.


The client settings determine whether

• changes to the Customizing settings are possible

• the changes are recorded

When you create Customizing requests, the transport target is automatically assigned the standard transport layer by the R/3 System.



Select Workbench Requests

Definition

Workbench requests record changes made to ABAP Workbench objects.
There are local and transportable Workbench requests. (Local Workbench requests have the target system .)


The package of the object and the transport route settings in the Transport Management System determine whether changes are recorded in a local or a transportable Workbench request.


Select Transport of Copies
Definition

Transports of copies allow you to transport (sub-)objects in an object list into any other SAP System you want.
In contrast to Workbench or Customizing requests there is no automatic delivery into other systems for transport of copies.



Select Relocations

There are three types of relocations:

• Relocations without package change

• Relocations with package change

• Relocations of complete packages

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Select Modifiable Requests

The user can use modifiable requests and tasks in the Transport Organizer to edit and transport

• ABAP workbench objects

• Customizing settings

• Table entries

Owner of a Request or Task


The owner of a modifiable request or modifiable task can

• Add objects

• Delete objects

• Change attributes

• Release the request or task

To edit other users' requests/tasks, you must first transfer them to yourself.
To do this, go to the request overview and choose Request/task -> Change owner. This process is recorded in the action log for the request/task.

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To to see all released Request



To Release TICK : MODIFIABLE & SAY DISPLAY

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Here the tree.

First Client Number, and then Request number and then what are you changed which you want to move will display

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To release make note that you need to release first Sub-note and then main one.



Click one sub and click on BUS

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Thats it and infore to Basis team with Transport Request Number, they will move first quality and after testing to Production.

You can also maintain Properties, Documentation...

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Here the Doc.

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Properties

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Once config moved to Production.

Create GL accounts, T-code: FS00

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G/L account number


The G/L account number identifies the G/L account in a chart of accounts.

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Definition: G/L account


A structure that records value movements in a company code and represents the G/L account items in a chart of accounts.


A G/L account has transaction figures that record changes to the account during a posting period. These figures are totals that are used for G/L reporting.



Definition: chart of accounts

A classification scheme consisting of a group of general ledger (G/L) accounts.


A chart of accounts provides a framework for the recording of values to ensure an orderly rendering of accounting data. The G/L accounts it contains are used by one or more company codes.


For each G/L account, the chart of accounts contains the account number, the account name, and technical information.


A chart of accounts must be assigned to each company code. This chart of accounts is the operative chart of accounts and is used in both financial accounting and cost accounting. Other charts of accounts include:

• Country-specific charts of accounts -

These are structured in accordance with legal requirements of the country in question

• Group chart of accounts -

This is structured in accordance with requirements pertaining to Consolidation.

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G/L account group

The account group is a classifying feature within the G/L account master records. The account group is a required entry.


The account group determines the fields for the entry screens if you create or change a master record in the company code. The account group also determines in which number interval the account number must be.

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Indicator: Account is a balance sheet account?

Indicates that the G/L account is managed as a balance sheet account. You must enter all balance sheet accounts in this field.


Dependencies
If you determine that you erroneously defined a G/L account as a balance sheet account instead of a profit and loss account for the previous fiscal year, the G/L account master will have to be changed. You then have to rerun the SAPF011 program so that the balance carried forward for the G/L accounts is correct.

G/L account short text
The G/L account short text is used for online displays and evaluations which do not have sufficient space for the long text.

G/L account long text
Given sufficient space, the G/L account long text (as opposed to the short text) is used for online displays and evaluations.

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Field status group

Determines the screen layout for document entry.
Fields can have the following statuses:

• Optional entry - you can enter data in the field

• Mandatory entry - you must enter data in the field

• Suppressed - the field does not appear on the screen

Use

Enter the field status group in the master record of a G/L account. When you enter a document, the definitions stored for the group are effective.
Dependencies

The field status when you create a document also depends on the posting key.
The field status groups available are those grouped together in a field status variant and assigned to your company code.

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General Name
General description of the object.


Use
The cost element name is used for online displays and evaluations without enough space for the cost element description.
When you create a primary cost element, the R/3 System uses the corresponding general ledger account name as the default for the cost element name.

Notes
Field Changes
This field can be changed at any time.

Time Dependency
Changes to this field apply to all periods, including past periods. If you change the content, the old content is overwritten. The new content then applies to both current and past periods.

Cost element category
Number identifying a cost element category, used only in the Controlling (CO) component.


Use
The cost element category determines which cost elements can be used for which business transactions. The R/3 System distinguishes between:

• Primary cost element categories
• Secondary cost element categories

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Now we need to assign GL accounts to symbolic accounts.

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Account Assignment

In this section, you assign accounts in Accounting to symbolic accounts in Human Resources. According to this assignment, during posting to Accounting, the accounts in Financial Accounting are assigned to line items for which symbolic accounting has been performed.


With the exception of the technical accounts, the activities for the various account types contain an identical step, that is, you must define the rules for the corresponding posting transaction. Note the following information for carrying out this step:

• The Debit/Credit indicator must only be set if you want to post debits and credits to different accounts. It is not advisable to set this indicator, since in posting to Accounting, only summarized documents are posted.

• If you set the EE group indicator, a further column EE group appears in account assignment. You must only set this indicator if you want to post to any symbolic account for a specific employee grouping. You make the relevant settings for posting to symbolic accounts in the step Define Symbolic Accounts.

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Assign according the type like Expense, Financial accounts..

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Assign financial accounts

In this step, you assign balance sheet accounts to the symbolic accounts with the following account assignment types.

• Postings to balance sheet accounts without personnel numbers (account assignment type F)

• Postings to balance sheet accounts with personnel numbers (account assignment type Q)

• Postings to balance sheet accounts to check the balance in retroactive accounting (account assignment type FL)

• Postings to balance sheet accounts in the original periods only, if the wage types do not change retroactively during retroactive accounting (account assignment type FO)

Balance sheet accounts are usually assigned irrespective of the employee grouping for account determination.


Example
You want to assign the symbolic accounts 2110, 2210, and 2220 to the G/L accounts 176000, 176100, and 176200 irrespective of the employee grouping for account determination:

Symbolic account	G/L account
2110	176000
2210	176100
2220	176200

Activities
1. Enter the chart of accounts you require.
2. Choose Rules to make the settings for the transaction HR posting to balance sheet accounts (HRF).
3. Choose Posting key. Enter the posting key for postings to G/L accounts or copy the default values (40 for debit postings and 50 for credit postings).
4. Choose Accounts to make the assignments for the transaction HRF:
a) Check the default assignment between employee grouping for account assignment, symbolic account and G/L account.
b) If required, change the entries or create new entries.

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Select the Chart of Accounts.




Definition: chart of accounts

A classification scheme consisting of a group of general ledger (G/L) accounts.
A chart of accounts provides a framework for the recording of values to ensure an orderly rendering of accounting data. The G/L accounts it contains are used by one or more company codes.


For each G/L account, the chart of accounts contains the account number, the account name, and technical information.


A chart of accounts must be assigned to each company code. This chart of accounts is the operative chart of accounts and is used in both financial accounting and cost accounting. Other charts of accounts include:

• Country-specific charts of accounts -

These are structured in accordance with legal requirements of the country in question

• Group chart of accounts -

This is structured in accordance with requirements pertaining to Consolidation.

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Use F4

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Assign expense accounts

In this step, you assign expense accounts to the symbolic accounts used for expense postings (account assignment type C) or for expense postings that do not consider the number field in the payroll results (account assignment type CN).
Expense accounts are often assigned depending on the employee grouping for account determination.


Example
You must assign the symbolic account Wages and salaries (1100) to G/L account Direct labor costs (439000) for employees in the employee grouping for account determination with the value 1. The same symbolic account is to be used with G/L account Wages (430000) for employees in the employee grouping for account determination with the value 2.

Symbolic account	EG acc. assignment	Account
1100	2	430000
1100	1	420000

For the settings to take effect, you must have activated the EG-d indicator in the step Define Symbolic Accounts.


Activities
1. Enter the Chart of accounts you require.
2. To make settings for Posting to expense accounts (HRC), choose Rules These settings will affect possible entries for account assignment in the infotypes.

• • The Additional modification indicator is only used for hospitals and homes in the German Public Sector. You only need to make an entry if the G/L account is defined by the service type or service category of the employee.

3. Choose Posting key. Enter the posting key to be used for postings to G/L accounts, or enter the default values. (40 for debit postings and 50 for credit postings).
4. To assign accounts for transaction HRC, choose Accounts.
a) Check the assignment between the employee grouping for account determination, the symbolic account, and the G/L account.
b) If necessary, change the entries or add new entries.

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Now Execute Posting Run

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Give all details

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S: For test run

T: Live Run



Execute

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It will contains : Expense & Balance Sheet account



Both should match

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Look at the amounts are tally.

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Here if Error in posting

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Here the error

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Hi

If any error you have to check in Posting Characteristic.

Attached GL Process

ANY QUESTIONS?

Thanks

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Hi

Yes SE10

I think we are running Training Client, in main system you able to find.

Thanks

Originally Posted by power2009

Can you please confirm where this screen is. Is it in SE10, I can't seem to find it.

[angelinarobston3]

hi,
I am a student of MSC Accounting and finance and my first semester is going not well because I have no accounting background via studies. This helps me enough I am thankful to you. Please suggest me some best and simple books for accounting.