Topic 36 (Part III) : View Time Evaluation Results

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There is a need to view an employee's Time Evaluation results.

Business Process Procedure Overview

All employee time data is processed in Time Evaluation. The results of this processing are stored in BEACON using structures known as clusters, specifically the B2 cluster. B2 clusters are both viewable and reportable using transaction PT66. Transaction PT66 can be used to troubleshoot Payroll and Time related inquiries. Time Evaluation results are stored for every employee on a monthly basis regardless of the employee's Payroll Area. Each month is referred to as a Time Evaluation period. January is period "1", February is period "2", and so on. The stored results include Wage Types, Quota Accruals, Attendances, Absences, Current Actions, Time Evaluations messages and Substitutions. This BPP will detail: 1) Displaying B2 cluster data 2) Drill down reporting on specific tables

Access Transaction:

Via Menu Path	No menu path available for this transaction. Type transaction code in command field.
Via Transaction Code	PT66

Similar Threads:

• Topic 36 (Part II): Time Evaluation Messages Display
• Topic 36: How to View Multiple Worksheets in Excel at the same time?

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SAP Easy Access


1. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Command	Area for the transaction code	R	Enter value in Command. Example: PT66

2. Click Enter ****on.

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Display Time Evaluation Results (Cluster B2)


3. Update the following required and optional fields:

Field Name	Description	R/O/C	Values
Personnel number	Personnel number of the employee responsible for the asset	R	Enter value in Personnel number. Example: 96131133
Year	Fiscal year corresponding to the periods open for posting	R	Enter value in Year. Example: 2007

4. Click Execute (F8) ****on.

Information: The B2 clusters consist of many tables, all of which are displayed on the following screen. If results have been generated for a given table, the table is highlighted in green. This BPP details several of the most relevant tables

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Display Time Evaluation Results (Cluster B2)


5. Click .

The WPBP table lists the EE's current action(s). The Act column displays the action code and the Gr column displays the reason code for the action. The Start date and End date are not the dates of the action. The Start and End dates instead represent the day before and the day after the current period selected for review.

Information: In the example below, the employee's current action is New Hire (Action Z0, Reason 01).

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Display Time Evaluation Results (Cluster B2)


6. Click Back (F3) ****on.

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Display Time Evaluation Results (Cluster B2)


7. Click .

The ZKO table lists the employee's quota accruals for the selected period. The Day column displays the day of the period on which the quota was accrued. The Sty column displays the quota number of the quota accrued. The Quota number column displays the amount of the accrual.

Information: In the example below, the employee is a NCDOT employee that accrues 7.92 hours of Vacation Leave (quota 10) and 3.69 hours of Sick Leave (quota 15) on the 14th and 28th day of the period.

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Display Time Evaluation Results (Cluster B2)


8. Click Back (F3) ****on.

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Display Time Evaluation Results (Cluster B2)


9. Click .

The ZL table lists the wage types generated for the employee on each day of the selected period. The Date column displays the day of the period on which the wage type was generated. The WT column displays the wage type generated. The Number column displays the amount for the given wage type that was sent to Payroll.
Information: In the example below, the employee's wage types are displayed for 9/1/07 through 9/13/07. Days after the 13th are viewable by scrolling down.

Display Time Evaluation Results (Cluster B2)


10. Click Back (F3) ****on.

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Display Time Evaluation Results (Cluster B2)


11. Click .

The FEHLER table lists the messages generated by Time Evaluation for the employee during the selected period. The Log date column display the date on which the message was generated. The MessTy column displays the code for the generated message. The Long text column provides a short description of the generated message.

Information: In the example below, message A9 was generated for the employee on 9/30/07. Message A9 indicates that this employee did not accrue leave due to (1) not reporting time, or (2) not being active for at least 50% of the period.

Display Time Evaluation Results (Cluster B2)


12. Click Back (F3) ****on.

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Display Time Evaluation Results (Cluster B2)


13. Click .

The AB table lists the absences an employee reported for selected period as well as the dates of the absences. The Ab column displays the sequential number of the absence for the period. The A/A Type column displays the absence code reported on the time sheet. The Start and End dates represent the duration of the absence.

Information: In the example below, the employee reported Holiday leave (A/A 9400) on 9/3/07 and Approved leave (A/A 9000) on 10/1/07.
Tip: The absence on 10/1/07 is reported in the period 9 (September) results because Time Evaluation processes time data for the day before and the day after any given period. Thus, for September, information from 8/31/07 and 10/1/07, as well as all days in September, is available in the results.
Tip: Double click on a date on the AB table to obtain more detailed information on a particular absence, such as the hours reported.

Display Time Evaluation Results (Cluster B2)


14. Click Back (F3) ****on.

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Display Time Evaluation Results (Cluster B2)


15. Click .

The ANWES table lists attendances reported for the employee during the selected period. The Start and End dates represent the duration of the attendance. The A/A Type column displays the attendance code reported on the time sheet.
Information: In the example below, the employee reported only Time Worked (A/A 9500) during the month of September.
Tip: Double click on a date on the ANWES table to obtain more detailed information on a particular attendance, such as the hours reported.

Display Time Evaluation Results (Cluster B2)


16. Click Back (F3) ****on.

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Display Time Evaluation Results (Cluster B2)


17. Click .

The ABWKONTI table lists an employee's current quota entitlement as well as the current deductions from that entitlement. The AQTyp column displays the quota number. The Start and End dates represent the duration of the quota. The Quota number column displays the employee's total entitlement (including both leave taken and leave accrued but not yet taken). The Deduction column displays the total deductions that have been taken against the entitlement.
Information: In the example below, the employee currently has Vacation Leave (quota 10), Sick Leave (quota 15) and Holiday Leave (quota 40) quotas. By doing the calculation noted above, the employee has a remaining balance of 37.98 hrs of Vacation Leave (102.96 entitlement - 64.98 deduction = 34.98 remaining). By performing the same calculation on the employee's Holiday Leave, it is determined that the employee has taken all of his current Holiday Leave entitlement.
Tip: To determine an employee's current quota balance, reduce the amount of the quota entitlement by the amount of the deduction.

Display Time Evaluation Results (Cluster B2)


18. Click Back (F3) ****on.

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Display Time Evaluation Results (Cluster B2)


19. Click Back (F3) ****on.

Display Time Evaluation Results (Cluster B2)


Tip: Click the relevant line item to view another period for the selected employee.

20. The system task is complete