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Topic 29: Work Schedules


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Old 03-04-2009, 07:37 PM
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Default Topic 29: Work Schedules


You store working and break times for groups of employees in this component. This then allows to you to structure working times for your enterprise. You can define work schedules with flextime models or rotating shifts for particular organizational units. You can also set up the legislative regulations, collective agreements and internal company policies that stipulate employee working time in your system.

Implementation Considerations
The Work Schedule is an essential element of Human Resources. Human Resources data is an extension of information entered in a work schedule. The Work Schedule component optimizes SAP Human Resources and saves the user valuable time when defining the working time model for your enterprise.
The work schedule is the information medium for all employees who work on time-based schedules. It also contains a detailed overview of all working times. In addition to setting up working times and break times, you can use the work schedule for scheduling and monitoring the organization and coordination of all divisions in your enterprise.


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Old 03-04-2009, 07:40 PM
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Personnel Subarea Groupings
Use
: Scheduling working times for each area of your enterprise is a time-intensive process. You can reduce time and cost expenditure when scheduling working times by grouping together organizational units that require the same work schedules.

You set up your desired work schedules in the Customizing steps in the Work Schedules section of the Implementation Guide (IMG) for Personnel Time Management. To create work schedules, set up the following groupings:
  • Organizational units where employees have the same working times. Here you create personnel groups and personnel subgroups. This enables you to group together divisions or plans that work according to the same regional or local working time provisions. Any type of legal change, such as a new working time provision stipulating that only 4 hours may be worked on Sundays, can be carried out in one step at one time for all elements of this group.
  • Employee subgroups — members of group work according to the same working times. Here you create employee subgroup groupings such as hourly wage earners, salaried employees, trainees, and so on. This enables you to group together employees who work according to the same work schedule rules, such as flextime, 3-shift operations, and so on. Even working time provisions in collective agreements, such as employees having a shift off after a night shift, can be carried out at one time for all elements of this group.

Your enterprise consists of several organizational units, which are located in different cities. The personnel area Pharmacy is divided into the following personnel subareas:
City A (0001)
City B (0002)
City C (0003)
The personnel subareas A and C have the same work schedule; personnel subarea B has its own work schedule. In addition, the personnel subareas A and C work 40 hours per week; personnel subarea B works only 35 hours per week. Create the following groupings:
Personnel Subarea Groupings (PSG) for Work Schedules (WS)
0001 City A à Grpg PSG for DWS 02
0002 City B à Grpg PSG for DWS 01
0003 City C à Grpg PSG for DWS 02

You define two work schedules as flextime models, one for 40 hours per week, the other for 35 hours per week. Assign flextime with 40 hours per week to the personnel subarea grouping for daily work schedule 02 (Grpg PSG for DWS) and the flextime with 35 hours a weeks to the personnel subarea grouping for daily work schedule 01 (Gprg PSG for DWS).

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Personnel Subarea Grouping for Daily Work Schedules
Use
By grouping personnel subareas together, you can define the same Daily Work Schedules for separate groupings.
You can combine one or more personnel subarea groupings for work schedules to form a personnel subarea grouping for daily work schedules.

Personnel Subarea Grouping for Daily Work Schedules 01
  • Personnel subarea groupings for work schedules 01
  • Personnel subarea groupings for work schedules 02
  • Personnel subarea groupings for work schedules 03
Personnel Subarea Grouping for Daily Work Schedules 02
  • Personnel subarea groupings for work schedules 04
  • Personnel subarea groupings for work schedules 05
  • Personnel subarea groupings for work schedules 06
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Old 03-04-2009, 07:47 PM
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Personnel Subarea Grouping for Work Schedules
Use
By grouping personnel subareas together, you can define the same Work Schedule Rules for separate groupings.
You can combine one or more personnel subarea groupings for work schedules to form a personnel subarea grouping for daily work schedules.

Personnel Subarea Grouping for Daily Work Schedules 01
  • Personnel subarea groupings for work schedules 01
  • Personnel subarea groupings for work schedules 02
  • Personnel subarea groupings for work schedules 03
Personnel Subarea Grouping for Daily Work Schedules
  • Personnel subarea groupings for work schedules 04
  • Personnel subarea groupings for work schedules 05
  • Personnel subarea groupings for work schedules 06

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Old 03-04-2009, 07:50 PM
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Daily Work Schedule
Definition
The daily work schedule determines the structure of working times in your enterprise at the daily level. You can also define actual normal working conditions and those that differ from externally or internally determined daily working times. In this way, you set up working times defined for specific employees.
The planned working time specified in a daily work schedule is the basis for payment calculation of actual working times that are relevant for payroll, as well as the valuation of attendances and absences.

The daily work schedule, along with Break Schedules, comprise the working times for a particular day. You can base the daily work schedule on such working time models as flextime by defining the following:
  • Core times
  • Tolerances
  • Compensation times
Use
You can create various working time models and assign them to many employees using just one daily work schedule, thus reducing unnecessary time and cost. Here are several ways of using just one daily work schedule:
  • You can also use one daily work schedule to represent working time provisions for different personnel subarea groupings. This is useful if different public holiday calendars are assigned to the individual personnel subareas, but start/end times and breaks are the same.
  • You can specify additional data that differs from working time models in a daily work schedule variant. In this way, you can define working time provisions for public holidays, for example, in the daily work schedule. Depending on the assigned public holiday class, you can define working time provisions for days that precede Christmas and New Year’s Day. You can also use the rule group for quota deductionto specify how the system should evaluate leave taken on days with reduced working hours (that is, if working 4 hours on these days equals a half day or full day).
You can create several variants of the same daily work schedule. Thus, you can define daily work schedules to apply only on Fridays, when employees work fewer hours than on other weekdays.
You can assign a break schedule to the daily work schedule that was either specifically defined in a previous step or was copied from a break schedule already defined.







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Old 03-04-2009, 08:01 PM
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Break Schedules
Definition
You define the break rules in the work schedule for any particular working day and assign them to a personnel subarea grouping for work schedules. This grouping enables you to assign a break schedule to as many of the grouping’s daily work schedules as you want, achieving maximum flexibility in combining all elements of the daily work schedule.
The following three types of break schedules are available:
  • Fixed Breaks
Breaks are defined for a certain time period and can only be used by employees during this period of time.

Breakfast break — 9:00 a.m. to 9:15 a.m.
Lunch break — 12:00 noon to 1:00 p.m.
Coffee break — 15:30 to 15:45
  • Variable Breaks
Breaks are taken during a specific time interval. Employees themselves determine the start and end of the break taken within this time interval.

Employees are entitled to a 45-minute break any time between 12:00 noon to 2:00 p.m.
  • Dynamic Breaks
Breaks taken after working a certain number of hours.

Employees are entitled to the following breaks:
Half-hour break after working 3 hours
One-hour break after working 5 hours
Use
You can define different rules for payment for each break individually, for example, whether or not employees are paid for breaks, and the rate of payment.
There are three possible variations of paid or unpaid breaks:
  1. Paid break
  2. Unpaid break
  3. Only part of the break is paid

For example, only ten minutes of a half-hour break are paid.



Path: Time Management -> Work Schedules -> Daily Work Schedules -> Define Break Schedules

Table: V_T550P

Last edited by freesaphr; 03-04-2009 at 08:03 PM.
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