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Topic 36: Absence Valuation


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Old 03-10-2009, 04:39 PM
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Default Topic 36: Absence Valuation

Absences

In the following steps, you can define different rules for processing absences in payroll.



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    Old 03-10-2009, 04:40 PM
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    You can specify which calculation basis should be used to valuate a paid absence, and also that that allowances are granted for certain absences, while others involve deductions.



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    Old 03-10-2009, 04:40 PM
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    For example, you can:
      • Specify bases for determining salary reductions for an unpaid day of absence
      • Determine a fixed vacation allowance per day of absence
      • Specify how an illness should be valuated
      • Determine that an absence should be valuated using an average salary to be defined at a later stage
      • Specify processing methods for special requirements
    There are four different methods of valuating absences. You can use one method, or a combination of several methods.


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    Old 03-10-2009, 04:41 PM
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    The following provides an introduction to the four methods.


    1. Form counting classes for factoring:
    Absences which are not paid, or only partially paid, lead to a reduction in salary.
    Example: Employees who have taken unpaid leave should be subject to a reduction in salary.



    2. Valuate absences using the 'as if' principle:
    The absence is valuated as if the employee had worked.
    Example: If employees are absent due to incapacity to work and are being paid, they should receive the same bonuses for working on Sundays and public holidays as they would if they were actually at work.



    3. Valuate absences using averages or constants:
    The number of absence hours, absence days, calendar days, payroll days or payroll hours is entered in the number field of the wage type.
    Example: The average amount of overtime worked by the employee merits a supplementary vacation allowance.



    4. User-specific calculation:
    If the standard methods of absence valuation are not adequate for your purposes, you can create your own personnel calculation rules for special processing.
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    Old 03-10-2009, 04:42 PM
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    Describe absence valuation rules


    In this activity, you describe absences according to your company requirements regarding absence valuation in Payroll. You describe absences by defining rules for absence valuation.
    The description is part of the key you use in the following steps to set rules for absence valuation.

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    Old 03-10-2009, 04:43 PM
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    Examples


    You create descriptions of absences based on the following requirements:
    1. You want to valuate absences for paid leave differently to absences for illness or days in lieu.


    2. You want to keep statistics on the number of paid and unpaid absences that occur in your company. To do this, you create counting class in in the step Form counting classes for absence valuation. When the payroll is run, you collect the times in these "buckets" and can then fill the appropriate wage types during further processing.


    3. You want to valuate absences differently according to:
      • Employee grouping
      • Legal regulations (for example, continued pay, illness)
      • Whether the absence falls on a workday or a public holiday

    Standard settings


    The standard SAP R/3 System contains sample entries for absence valuation rules:
    • Paid leave
    • Illness/stay at health spa
    • Accidents
    • Unpaid leave


    Recommendation
    The descriptions of the absence valuation rules are based on the country grouping. If you use an international version of the SAP R/3 System, you can specify different absence valuation rules for each country.


    Please note the following situation that arises from the special position of absence valuation as an interface between Time Management and Payroll Accounting:


    You cannot group the absences according to country grouping since country groupings are not used in Time Management. SAP recommends using descriptions that are internationally applicable:


    Ctry grpg
    ValRule
    Name
    01
    01
    Paid leave
    02
    01
    Paid leave
    03
    01
    Paid leave


    You can account for the country-specific differences in Group absences for absence valuation.


    Activities
    1. Check whether the standard absence valuation rules cater to your requirements.


    2. Add new absence valuation rules if required. Choose appropriate names so that the absence valuation rules are easily identifiable.
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    Old 03-10-2009, 04:43 PM
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    Absence valuation rule

    The absence valuation rule describes absences based on the business demands made of absence valuation in payroll.
    Use

    The absence valuation rule also influences which figures are used for statistical and cost accounting purposes in that it specifies an assignment to particular value categories. Examples of value categories are paid leave, unpaid leave, and unpaid sickness.
    Absences can be cumulated according to the value categories for further evaluations in cost assignment, and for statistics and factoring.

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    Old 03-10-2009, 04:44 PM
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    Group absences for absence valuation


    Absences that must be processed in the same way through the assignment of absence valuation rules are grouped in this step.


    According to the absence valuation rules, you define how specific employee absences must be valuated in payroll in the subsequent operation phases.


    Examples
    You want to valuate absences for paid leave differently to absences for sickness or days in lieu.


    Recommendation
    The absences are grouped independently of the country grouping. If you have set up your absence types so that the personnel subarea grouping for attendance and absence types is identical to the personnel country grouping, you should be careful when assigning absence valuation rules to use the country grouping that corresponds to the personnel subarea grouping.


    Activities
    1. Decide which absence types you want to group together.


    2. In the view, select the personnel subarea grouping and absence type you want to edit.


    3. Enter the required absence valuation rule.
    You can use the possible entries push****on for an overview of all absence valuation rules. Take note of the corresponding country groupings.


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    Old 03-10-2009, 04:45 PM
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    Select your quotas and assign the grouping

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