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How to Organize Your Office


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Old 10-26-2019, 04:04 PM
welcomewiki welcomewiki is offline
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Default How to Organize Your Office

A well-organized office can help improve your focus and efficiency while youíre working since you wonít have so much clutter. Once you put everything in a specific place, youíll save more time trying to find it later. Try changing the layout of your office furniture to help you feel less stressed throughout the day. Once the layout of your office is set, organizing your office supplies and papers will make your office clean and uncluttered.

[Edit]Steps

[Edit]Adjusting the Layout
  1. Position your desk so you can look out a window if you can. Being able to look out a window while you work can help reduce stress levels and focus better on your work. Move your desk to a location where you can easily sit down and glance out the window occasionally. Check that there is no glare on your computer screen or light in your eyes throughout the day so you donít get distracted or annoyed.[1]
    • If youíre working in an open-plan office or a cubicle, talk to your office administrator or boss to see if itís okay to change the position of your desk.
  2. Keep the things you use most frequently closest to you. Write lists of the things that you use daily, weekly, and monthly so you know whatís important to keep near you. Keep the things you use daily within armís reach of your desk so you can grab them when you need to. If you use things less frequently, store them in drawers or closets that are further away to remove clutter and save space.[2]
    • For example, if you donít use a printer often, keep it on the other side of the room so itís not taking up space on your desk.
    • If there are things that you use multiple times per day, keep them on your desk, a nearby shelf, or in the top drawer of your desk.
  3. Get rolling furniture so you can move things out of the way easily. Look for organizers, shelves, or cabinets that have wheels so you can pull them out when you need to and then put them back. Keep shorter things, like filing cabinets or shelves, under your desk if you have room and only move them when you need to access them. Try using an office chair with wheels if youíre able so you can roll to a different part of your office to access something.[3]
  4. Keep a trash can in your office so you can get rid of things right away. Store a small bin to the side of your desk or underneath it if you have extra leg room. That way, if you have any trash or files that you donít need anymore, you can throw them away immediately rather than letting them clutter up your space.[4]
    • Be sure to change the garbage bag frequently so your office stays fresh and clean.
    • Shred any documents with personal info on them before you throw them away.
  5. Add a few personal touches to your office so you feel comfortable. Keep a few personal items in your office to make it your own space and so it doesnít feel too sterile. Hang art on the walls or keep pictures on your desk to make your office a relaxing place to be. You can also keep small knick-knacks or plants somewhere on your desk as long as it doesnít clutter your workspace.[5]
    • Limit yourself to 1-2 items on your desk or else they might take up too much space.
[Edit]Storing Your Supplies
  1. Get rid of any supplies you donít use. Sort through the things you have in your office and determine how often you use them. If you have any items that you rarely or never use, put them in a separate box or container. Once you go through your entire office, get rid of anything you have in the box so it doesnít add any clutter.
    • If youíre in an office building, put any unused supplies back in a supply closet so other people can take them if they need to.[6]
  2. Store pens and small office supplies in cups so you can access them easily. Place 1-2 cups on your desk within armís reach and place all your pens inside of them. Store other long office supplies, such as scissors in their own cups as well. Store the pens and supplies so they point down so you donít accidentally hurt yourself when you try grabbing for something.[7]
    • You can also buy desktop organizers that have various compartments if you donít want to use multiple cups.
    • Use glass mason jars if you want your desk to look more decorative.
  3. Use silverware trays to sort small office supplies. Get silverware trays that have multiple compartments so you can separate your office supplies. Store similar supplies together in the same section of the tray so you stay organized. Put the things you use often in front of the drawer and anything you use less toward the back.[8]
    • You can also buy small plastic bins and lay them out inside your drawers however you want.
  4. Label containers or bins so you know whatís in them. Put items that you donít use frequently inside storage bins and keep them in a closet or shelf if you can. Only put 1-2 different items in the same bin so they donít get disorganized. Make paper labels for each of your bins and tape them on the side so you can see whatís stored in them at a glance. Be descriptive with your labels so you donít get confused later on.[9]
    • You can buy plastic storage bins from any department store or online.
  5. Get cord holders to remove visual clutter underneath your desk. Cords underneath your desk can look disorganized and easily tangle around your feet. Group all of your cables together and close them inside a cord holder so they arenít all on the floor. Secure the cord holder against your wall or underneath your desk so your cables are organized.[10]
    • You can buy cord holders from office supply stores or online.
    • You can also secure cables together or to the side of your desk with Velcro strips or zip ties.
[Edit]Removing Paper Clutter
  1. Shred any documents you donít need that have personal information. Avoid throwing any documents that have things like account statements, legal documents, or credit card and social security numbers. Instead, get a paper shredder to destroy the documents so other people canít steal the information. Once the papers are shredded completely, you can throw the s****s away as usual.[11]
    • If you have important documents that you canít get rid of, such as birth certificates, social security cards, or living wills, store them in a fireproof safe to protect them from any damage.
  2. Sort papers into a paper tray if you need to keep them on your desk. Paper trays have multiple tiers so you can separate different types of documents. Pick a vertical paper tray if you donít have a lot of space, or a horizontal tray if you have some room to spare. Put the organizer near the edge of your desk so you can reach it easily throughout the day and grab what you need. Label each of the tiers so you know where certain documents should go.[12]
    • You can buy paper trays from office supply stores.
    • Paper trays also work great for holding folders or notebooks.
    • Designate a section of your desk to stay clean so you have room to spread out if you need to.[13]
  3. Hang a wall pocket if you want to keep papers off your desk. Wall pockets are plastic trays that have multiple compartments to file documents and folders. Put a wall pocket near your desk so you can remove papers from your desk and reduce clutter. Make sure the different compartments are labeled so you donít get confused later on.[14]
    • Wall pockets can also be hung on the back of your door.
  4. Hang a bulletin board so you can easily glance at papers and memos. Find a place on your wall that has enough space for a bulletin board and put one up. Organize the bulletin board into sections where you can pin items, such as documents, receipts, sticky notes, and memos. Keep the most important documents visible and stack older ones underneath.[15]
    • Many cubicles already have walls that you can put thumbtacks in.
    • Use differently colored thumbtacks for each type of document you hang. For example, you may hang memos with blue pins and receipts with red ones.
    • You can also pin personal photos if you donít have space for them on your desk.
  5. Color-code folders so theyíre easy to recognize. Get file folders in various colors and sort your documents so similar ones all share a single color. For example, you may put different types of expenses in red folders and income forms in green folders. Label the tabs on the folders with what type of document is inside. Once you have your documents organized, put them in a filing cabinet in a paper tray so you can find them easily.[16]
    • You can also attach colored labels to the tabs of file folders if you donít want to buy multiple colors.
  6. Try storing memos and schedules digitally to avoid using paper. If you want to cut back on the amount of paper youíre using, try writing any of your notes or schedules on your computer. Create folders on your computer and sort your documents into them, or use an online program to organize your files. Once a file is outdated, delete it so it doesnít clutter up your computer.[17]
    • Backup any important documents on a cloud storage site or external hard drive so you donít lose them if your computer ever crashes.
    • If you have a scanner, you can upload physical documents onto your computer so you can get rid of the paper documents.
[Edit]Tips
  • Clean and organize your desk each day so it stays decluttered.[18]
[Edit]Related wikiHows
[Edit]References
  1. ? http://www.lonny.com/See+It+Now/arti...hange+How+Work
  2. ? https://youtu.be/kU5U4AZZ3pg?t=85
  3. ? http://www.oprah.com/home/peter-wals...ganization/all
  4. ? https://blog.managedbyq.com/how-to-d...ze-your-office
  5. ? https://www.roberthalf.com/blog/sala...mum-efficiency
  6. ? http://www.oprah.com/home/peter-wals...ganization/all
  7. ? https://www.homedit.com/diy-cubicle-organization/
  8. ? https://www.cio.com/article/2404456/...ductivity.html
  9. ? https://youtu.be/o5_GlULF06U?t=57
  10. ? https://blog.managedbyq.com/how-to-d...ze-your-office
  11. ? https://portal.ct.gov/DCP/Common-Ele...onal-Documents
  12. ? https://www.cio.com/article/2404456/...ductivity.html
  13. ? https://www.roberthalf.com/blog/sala...mum-efficiency
  14. ? https://www.cio.com/article/2404456/...ductivity.html
  15. ? https://www.roberthalf.com/blog/sala...mum-efficiency
  16. ? http://www.oprah.com/home/peter-wals...ganization/all
  17. ? https://www.roberthalf.com/blog/sala...mum-efficiency
  18. ? http://www.oprah.com/home/peter-wals...ganization/all



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  #2  
Old 05-20-2022, 07:03 AM
Julianezra Julianezra is offline
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Default Organize Your Office in Easy Steps

It is important to organize your office in a way that you can focus on your work and not be distracted by the clutter. Here are some easy steps to organizing your office.

1. Clear Desk Space: There is nothing more frustrating than having to search for a pen or pencil when you're busy writing down notes or brainstorming ideas. Make sure there's enough room on your desk for all of these supplies and other items like coffee mugs and laptops, too.

2. Create an Organized Drawer: You can create a drawer with dividers that will allow you to organize all of the small items in one spot, such as pens, pencils, sticky notes, erasers, paper clips, etc.
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  #3  
Old 08-23-2022, 06:59 AM
Julianezra Julianezra is offline
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Default Tips to Organize Your Office

Office or workspace organization asks for a more professional and presentable vibe rather than something merely ornamental. And it often becomes difficult to adequately provide for both the functional and aesthetic requirements with the ready made or letís say basic choice of furniture. Thatís when the significance of custom made furniture kicks in and offers the most advantageous working. Besides, I know this really good brand known as Plush Furniture where you can get some seriously amazing options of customized furniture items to best fit all of your needs. Their products are aimed towards comfort and convenience provision and you get to enjoy all your desired modifications with them.
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  #4  
Old 10-10-2022, 06:29 AM
OrbenBoben OrbenBoben is offline
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I believe that for office work it is very important what chair the employee sits on. If this is a special chair, for example, office chair singapore, then I'm sure that even the results of the work will be higher, because when the employee is comfortable, he is more efficient and less distracted during the working day.
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