Topic 36: Absence Valuation

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Describe absence valuation rules


In this activity, you describe absences according to your company requirements regarding absence valuation in Payroll. You describe absences by defining rules for absence valuation.
The description is part of the key you use in the following steps to set rules for absence valuation.

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Examples


You create descriptions of absences based on the following requirements:
1. You want to valuate absences for paid leave differently to absences for illness or days in lieu.


2. You want to keep statistics on the number of paid and unpaid absences that occur in your company. To do this, you create counting class in in the step Form counting classes for absence valuation. When the payroll is run, you collect the times in these "buckets" and can then fill the appropriate wage types during further processing.


3. You want to valuate absences differently according to:

• • Employee grouping

• • Legal regulations (for example, continued pay, illness)

• • Whether the absence falls on a workday or a public holiday
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Standard settings


The standard SAP R/3 System contains sample entries for absence valuation rules:

• Paid leave

• Illness/stay at health spa

• Accidents

• Unpaid leave

Recommendation
The descriptions of the absence valuation rules are based on the country grouping. If you use an international version of the SAP R/3 System, you can specify different absence valuation rules for each country.


Please note the following situation that arises from the special position of absence valuation as an interface between Time Management and Payroll Accounting:


You cannot group the absences according to country grouping since country groupings are not used in Time Management. SAP recommends using descriptions that are internationally applicable:

Ctry grpg	ValRule	Name
01	01	Paid leave
02	01	Paid leave
03	01	Paid leave

You can account for the country-specific differences in Group absences for absence valuation.


Activities
1. Check whether the standard absence valuation rules cater to your requirements.


2. Add new absence valuation rules if required. Choose appropriate names so that the absence valuation rules are easily identifiable.

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Absence valuation rule

The absence valuation rule describes absences based on the business demands made of absence valuation in payroll.
Use

The absence valuation rule also influences which figures are used for statistical and cost accounting purposes in that it specifies an assignment to particular value categories. Examples of value categories are paid leave, unpaid leave, and unpaid sickness.
Absences can be cumulated according to the value categories for further evaluations in cost assignment, and for statistics and factoring.

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Group absences for absence valuation


Absences that must be processed in the same way through the assignment of absence valuation rules are grouped in this step.


According to the absence valuation rules, you define how specific employee absences must be valuated in payroll in the subsequent operation phases.


Examples
You want to valuate absences for paid leave differently to absences for sickness or days in lieu.


Recommendation
The absences are grouped independently of the country grouping. If you have set up your absence types so that the personnel subarea grouping for attendance and absence types is identical to the personnel country grouping, you should be careful when assigning absence valuation rules to use the country grouping that corresponds to the personnel subarea grouping.


Activities
1. Decide which absence types you want to group together.


2. In the view, select the personnel subarea grouping and absence type you want to edit.


3. Enter the required absence valuation rule.
You can use the possible entries push****on for an overview of all absence valuation rules. Take note of the corresponding country groupings.

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Select your quotas and assign the grouping