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Topic 66: Advanced Leave

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  • Topic 66: Advanced Leave

    Trigger:There is a need to enter advanced sick leave or advanced vacation leave in the BEACON SAP system for an employee.


    Business Process Procedure Overview

    OSP policy allows advanced leave to be granted to employees provided it is formally approved by the employee's supervisor. With proper approval, an employee can receive advances of Sick and Vacation leave in amounts not exceeding that which an employee will accrue within the remainder of the calendar year. Due to the fact that an employee can not maintain negative leave balances in BEACON, a Time Administrator will create a separate Absence Quota equal to the approved amount of Advanced Leave. When the Advanced Leave quota is reduced, the system will create and manage a separate Attendance Quota to represent the liability that the employee owes the State by using leave in advance of accruing it. As leave is accrued, the liability is then reduced accordingly.
    Advanced Leave quotas are created using the Quota Corrections Infotype (Infotype 2013).



    There are two subtypes of Infotype 2013 that are relevant to the State's Advanced Leave policy:


    Advanced Vacation (Subtype 31)
    Advanced Sick (Subtype 32)

    This BPP will detail:
    1) Manually creating an Advanced Leave quota



    .


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  • #2
    Access Transaction:

    Via Menu Path
    SAP menu >> Human Resources >> Time Management >> Administration >> Time Data >> PA61 - Maintain
    Via Transaction Code
    PA61

    Procedure:

    SAP Easy Access


    1. Update the following required and optional fields:
    Field Name
    Description
    R/O/C
    Values
    Command
    White alphanumeric box in upper left corner used to input transaction codes
    R
    Enter value in Command.
    Example: PA61

    2. Click Enter ****on.
    .


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    • #3
      Maintain Time Data



      3. Update the following required and optional fields:

      Field Name
      Description
      R/O/C
      Values
      Personnel no.
      Unique employee identifier
      R
      Enter value in Personnel no..
      Example: 3270

      4. Click Enter ****on.

      Information: Ensure the correct personnel number was entered after clicking Enter.

      .


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      • #4
        Maintain Time Data



        5. Update the following required and optional fields:

        Field Name
        Description
        R/O/C
        Values
        From
        Effective date of the personnel action
        R
        Enter value in From.
        Example: 4/25/07
        To
        Ending date of the specified date range
        R
        Enter value in To.
        Example: 12/31/07
        Infotype
        Unique number identifying the type of data to be displayed.
        R
        Enter value in Infotype.
        Example: 2013

        Information: The From date represents the current date or the date that the employee's Advanced Leave quota should be available for deduction. The To date should always be set to 12/31 of the current year, due to an employee only be allowed an advance equal to the leave he or she will accrue in the remainder of the current calendar year.

        6. Update the following required and optional fields:

        Field Name
        Description
        R/O/C
        Values
        STy
        Infotype subtype.
        R
        Enter value in STy.
        Example: 32

        Information: If the employee has been approved for Advanced Vacation Leave, enter subtype value [31]. If the employee has been approved for Advanced Sick Leave, enter subtype value [32].

        7. Click Create (F5) ****on.

        .


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        • #5
          Create Quota Corrections



          8. Update the following required and optional fields:

          Field Name
          Description
          R/O/C
          Values
          Quota number
          The number of hours to be added or removed.
          R
          Enter value in Quota number.
          Example: 32

          Caution: BEACON will not validate the number of hours entered against the estimated leave hours the employee should accrue during the remainder of the year. The Time Administrator should validate that the approved hours comply with OSP policy. The leave projection functionality in Quota Overview (transaction PT50) can be used to calculate an employee's projected leave accrual for the remainder of the calendar year.

          9. Click the Transfer dropdown.

          .


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          • #6
            Create Quota Corrections



            10. Select Only transfer quota correction immediately in the list box.

            Information: The Only transfer quota correction immediately option allows the Advanced Leave quota to be generated during the next Time Evaluation process and available to the employee the following day.

            .


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            • #7
              Create Quota Corrections



              11. Click Save (Ctrl+S) ****on.
              12. The system task is complete.
              .


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              • #8
                Hi Trainers,

                Thank you so much for the info, please post remaining topics also...

                Pls provide the downloadable configurations for the followong very important topics ASAP as i need to learn these ASAP. My friends who are also members of this forum they are also waiting for the same. Thanks

                1- Payroll (UK, AUSTRALIA, US, MALAYSIA )
                2- Benefits ( INDIA, UK, US, AUSTRALIA )
                3- Objective Settings & Appraisal OSA ( Performance Management )
                4- Enterprise Compensation Management
                5- E-Recruitment
                6- Learning Solution LSO
                7- Succession Planning
                8- Training & Event Management
                9- Personnel Development
                10-Management of Global employees MGE
                11-Employee Interaction Center EIC

                Comment


                • #9
                  Hi

                  Please have a look at Further Topics.

                  Thanks
                  Wiki

                  Originally posted by ajay0679
                  Hi Trainers,

                  When i was about to join this forum i was told that all the configuration documents with screen-shots will be provided for all the topics but many topics are not at all touched & covered till date and no configuration document is posted. In the adverisment it is said that all the configurations are readfy but its not there. Only PA,OM, Time mgmt, payroll india, PCR schema and ESS& MSS have been covered.


                  Pls provide the downloadable configurations for the followong very important topics ASAP as i need to learn these ASAP. My friends who are also members of this forum they are also waiting for the same. Thanks

                  1- Payroll (UK, AUSTRALIA, US, MALAYSIA )
                  2- Benefits ( INDIA, UK, US, AUSTRALIA )
                  3- Objective Settings & Appraisal OSA ( Performance Management )
                  4- Enterprise Compensation Management
                  5- E-Recruitment
                  6- Learning Solution LSO
                  7- Succession Planning
                  8- Training & Event Management
                  9- Personnel Development
                  10-Management of Global employees MGE
                  11-Employee Interaction Center EIC
                  .


                  New TV Shows 2016: Colors, Star Plus, Sony, Zee, Sun, LifeOK

                  Best of YEAR 2015 (Click Here)

                  MUST SEE TOP Photos of the DAY

                  Download 6000+ SAP Real-time Screen shots & Documents



                  Comment


                  • #10
                    Re:- Pending Topics urgent

                    Hi Trainer

                    it my sincere request to you , Please send me Screen shots of Payroll (UK, USA and Australia )
                    Benefits (India USA and UK)
                    Compensation Management
                    E- Recruiting
                    Total Configuration ESS
                    Total configuration MSS

                    Where ever I am going for interview most of the Interviewer was asking question above topics

                    Please Provide me screen shot for above topics as soon as possible

                    Best Regards
                    Santa

                    Comment


                    • #11
                      I Agree with Santa

                      I agree with Santa, please try to arrange screen shots for

                      Benefits (India USA and UK)
                      Compensation Management
                      E- Recruiting
                      Total Configuration ESS/MSS

                      Read more: Wikipedia NewForum - Reply to Topic

                      Comment


                      • #12
                        pending topics HR

                        Hi
                        I have paid $30.00 but till date I have not received below mentioned topics , could you tell me when yor are uploading these topices.

                        Waiting for your reply soon

                        Regards
                        santa


                        Originally posted by santa
                        Hi Trainer

                        it my sincere request to you , Please send me Screen shots of Payroll (UK, USA and Australia )
                        Benefits (India USA and UK)
                        Compensation Management
                        E- Recruiting
                        Total Configuration ESS
                        Total configuration MSS
                        Where ever I am going for interview most of the Interviewer was asking question above topics

                        Please Provide me screen shot for above topics as soon as possible

                        Best Regards
                        Santa

                        Comment


                        • #13
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