Trigger:There is a need to enter advanced sick leave or advanced vacation leave in the BEACON SAP system for an employee.
Business Process Procedure Overview
OSP policy allows advanced leave to be granted to employees provided it is formally approved by the employee's supervisor. With proper approval, an employee can receive advances of Sick and Vacation leave in amounts not exceeding that which an employee will accrue within the remainder of the calendar year. Due to the fact that an employee can not maintain negative leave balances in BEACON, a Time Administrator will create a separate Absence Quota equal to the approved amount of Advanced Leave. When the Advanced Leave quota is reduced, the system will create and manage a separate Attendance Quota to represent the liability that the employee owes the State by using leave in advance of accruing it. As leave is accrued, the liability is then reduced accordingly.
Advanced Leave quotas are created using the Quota Corrections Infotype (Infotype 2013).
There are two subtypes of Infotype 2013 that are relevant to the State's Advanced Leave policy:
Advanced Vacation (Subtype 31)
Advanced Sick (Subtype 32)
This BPP will detail:
1) Manually creating an Advanced Leave quota